Management Analyst Senior - Community Services

Clark County, Washington • New York, NY

5d • Hybrid

About The Position

This position is in the Internal Services Department but supports the Department of Community Services and reports to the Contract Administrator. Under general supervision, the Management Analyst Senior is responsible for performing the contracting and procurement activities for the department in compliance with local, state and federal regulations. The person in this position will prepare, edit, and evaluate complex contracts, contract amendments, and formal procurement documents for review by the county's Prosecuting Attorney and approval of the County Manager, exercising considerable independent judgment. Using strong interpersonal communication skills and additional analytical skills, the incumbent will develop and maintain positive relationships with colleagues, Management Team, partners and customers with a strong focus on customer service. Community Services values our community's diversity and seeks ways to promote equity and inclusion within the organization and with the public. Community Services also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This is a full-time non-represented exempt position. This position has the option of a remote/ hybrid work schedule. However, the candidate selected must reside in WA or OR. No exceptions. Qualifications Education and Experience: Bachelor's degree or higher in Business Administration or a related field and a minimum of three years of substantial and responsible experience in the area of public sector procurement and contracting . The degree must have been conferred by an institution of higher education and have National Recognition of Accrediting Agencies by the U.S. Secretary of Education, and official transcripts may be required at the time of hire. Experience in publicly funded social services or a managed care setting is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered. The ideal candidate will bring strong contracting and procurement skills to a professional mission-based organization and possess the following strengths: • Experience working with government contracting and procurement • Experience conducting formal solicitations in a government setting (bids and RFPs) • Experience responding to Public Documents Requests • Experience with HIPAA compliance, writing department level policies and drafting contacts • Proven negotiation, contracting, and project management skills with the ability to lead, guide, direct, and prioritize required activities • Strong data analysis and organizational skills • Strong attention to detail • Strong written and oral communication skills • Strong problem-solving skills • Ability to work independently and show initiative • Ability to manage multiple projects concurrently • Strong collaboration, cooperation, and teamwork skills • Proficient in the use of Excel, Word, PowerPoint, and Adobe • Knowledge and/or working with human service programs and non-profits • Knowledge and experience working with working with vulnerable populations and by/for organizations • Knowledge and Experience working with procurement initiatives related to culturally specific or grass roots organizations • Interpret and advise on relevant rules, regulations and laws pertaining to department services. Knowledge of: Government procurement and contracting requirements, general contract law, federal and state procurement statutes, contract management software systems, e-procurement software systems, federal and state grant and program regulations including HIPAA, 2 CFR Part 200 procurement standards sections, government contracting strategies, processes, systems, tools, and best practices.

Requirements

• Bachelor's degree or higher in Business Administration or a related field and a minimum of three years of substantial and responsible experience in the area of public sector procurement and contracting
• The degree must have been conferred by an institution of higher education and have National Recognition of Accrediting Agencies by the U.S. Secretary of Education, and official transcripts may be required at the time of hire.
• Experience working with government contracting and procurement
• Experience conducting formal solicitations in a government setting (bids and RFPs)
• Experience responding to Public Documents Requests
• Experience with HIPAA compliance, writing department level policies and drafting contacts
• Proven negotiation, contracting, and project management skills with the ability to lead, guide, direct, and prioritize required activities
• Strong data analysis and organizational skills
• Strong attention to detail
• Strong written and oral communication skills
• Strong problem-solving skills
• Ability to work independently and show initiative
• Ability to manage multiple projects concurrently
• Strong collaboration, cooperation, and teamwork skills
• Proficient in the use of Excel, Word, PowerPoint, and Adobe
• Knowledge of: Government procurement and contracting requirements, general contract law, federal and state procurement statutes, contract management software systems, e-procurement software systems, federal and state grant and program regulations including HIPAA, 2 CFR Part 200 procurement standards sections, government contracting strategies, processes, systems, tools, and best practices.

Nice To Haves

• Experience in publicly funded social services or a managed care setting is preferred.
• Knowledge and/or working with human service programs and non-profits
• Knowledge and experience working with working with vulnerable populations and by/for organizations
• Knowledge and Experience working with procurement initiatives related to culturally specific or grass roots organizations
• Interpret and advise on relevant rules, regulations and laws pertaining to department services.

Responsibilities

• Develop, review, and negotiate grants and contracts to support business activities and departmental needs
• Draft and redline commercial components and negotiate terms and conditions, pricing, and key contract terms
• Prepare, review, and manage the process for approval of contracts, contract extensions, contract modifications, and contract terminations
• Maintain contract management software system
• Execute purchasing strategies while managing the entire procurement process resulting in the best possible terms for value/cost savings, quality, risk mitigation, regulatory compliance, and service delivery
• Conduct risk assessments to identify issues and develop risk mitigation strategies and effectively communicate risk to departmental units
• Using e-procurement software, conduct complex Request for Proposals including all vendor communications, research/analysis, data collection/analysis, proposal evaluation, selection recommendations, and contract negotiations
• Serve as a subject matter expert in consultation with various departmental units and other county departments
• Proactively develop and manage positive relationships with stakeholders, contractors, providers, peers, and other county departments
• Perform other duties as assigned

Benefits

• Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.
• WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level