Mgt. Analyst IV - Grants

TX-HHSC-DSHS-DFPS • Austin, TX

3d • Hybrid

About The Position

The Management Analyst IV performs highly advanced (senior level) administration, contract analysis, grantdevelopment, and coordination work. The position will liaise with HHSC Procurement and Contracting Services(PCS), System Contracting, and Rural Hospital Finance (RHF) to develop and publish grant opportunities for ruralhospitals. This role will work extensively on cross divisional projects within the CFO Division which will involve, butnot limited to development and management of grant solicitations and other procurement methods; entry of purchase requisitions; managing contract deliverables and reporting; data and document management; and project planning and implementation. The Management Analyst must adhere to agency policies, procedures, and processes.
This position is expected to participate and potentially lead internal and external stakeholder meetings, solicitation/grant requirements gathering sessions, and contract negotiations, if needed. The Management Analyst IV works under minimal supervision, with considerable latitude for the use of initiative and independent judgement.

Requirements

• Knowledge of: State procurement and contract management requirements, regulationspertaining to grants, and best practices; business administration and accounting principles and practices; and budgeting processes.
• Policies, rules, or regulations relating to grant administration,compliance, policies, and procedures.
• Organizational planning, organizational development, and implementation methods needed to establish and administer complex contracts.
• Local, state, and federal laws relating to contract administration, state purchasing, and grant administration.
• State government organization, administration, management, andoperating practices.
• Skill in: Analyzing/interpreting large and complex data sets, and writing complexdocuments/reports, policies, and procedures.
• Leading and conducting meetings within internal and external stakeholdersusing Teams/Go-To-Meetings/Go-to-Webinars or related products.
• Preparing written analyses and administrative reports and special projects asassigned.
• Communicating complex information in a clear, understandable way in writing and in person.
• Organizing and presenting information effectively, both orally and in writing, toindividuals at all levels both internally and externally.
• Handling multiple projects, manage competing priorities, and meeting tight deadlines.
• Ability to: Analyze or evaluate problems; to develop, recommend, or present alternativesolutions; to conduct or coordinate studies; to develop, interpret, or implement policies and procedures; to design programs or training; to prepare concise reports; and tocommunicate effectively.
• Assist with directing program activities to establish goals and objectives thatsupport the strategic plan, and to devise solutions for administrative problems.
• Professionally interact and communicate with multiple stakeholders including Executive leadership, department staff, and contractors.
• Interpret policies, rules or regulations to resolve related issues and concerns.
• Evaluate contracts and make recommendations on amendments and renewals.
• Research, evaluate, and interpret policies, procedure, and regulations.
• Gather, write, and edit contract requirements and specifications.
• Rapidly resolve complex problems using critical thinking.
• Exercise sound judgment in making critical decisions in analyzing complex information and developing plans.
• Manage and track contracts in compliance with HHS policies.
• Work in a professional setting with diverse groups, stakeholders, agencydepartments, leadership, and contractors.
• Establish and maintain positive, effective working relationships with others.
• Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer(CTCD) required.
• Graduation from an accredited four-year college or university. A degree with majorcoursework in business administration, human resource management, finance, publicadministration, or a related field is generally preferred. Grant, procurement, andcontract management experience and education may be substituted for one another ona year-for-year basis up to four years.
• Valid, non-expired CTCD and CTCM certifications.
• A minimum of two (2) consecutive years of relevant contract, procurement, and grant experience in the public sector.

Nice To Haves

• At least three (3) years’ experience in grant and financial monitoring preferred.

Responsibilities

• Confers with agency personnel to establish the scope, objectives, budget, andimplementation schedule for grant opportunities utilizing the appropriate advertisement method (Request for Application (RFA), Open Enrollment, etc.).
• Works with RHF to develop requirements for grant programs and may create grant applications and/or forms.
• Researches, identifies, develops, and documents procurement related tasks relatedto market research, contract terms, budgets, evaluation criteria, and solicitation documentation.
• Assesses internal stakeholder procurement needs and conducts working sessions to gather preliminary requirements.
• Performs in the capacity of subject matter expert (SME) during the procurement and contract development processes.
• Reviews grant applications and proposals to ensure minimum qualifications are met.
• Develops solicitation packages for complex procurements using the appropriate solicitationmethod (Request for Offers (RFO), Request for Applications (RFA), Request for Proposals(RFP), and Invitation for Bids (IFB).
• Works with System Contracting to develop, edit, finalize, and execute contract package(s) including routing the contract package(s) for approvals in CAPPS and signatures throughDocuSign.
• Ensures procurement and contract files, checklists, and risks are uploaded and entered into the System of Contract Operations and Reporting (SCOR).
• Performs contract close out activities within required timeframes to ensure agency compliance.
• Completes contract monitoring reviews within assigned time limits and in accordance with the contract, state rules, federal regulations, and agency guidelines.
• Deploys and promotes best practices in contract management to mitigate risks during contract lifecycle.
• Monitors, reassesses, and manages risks throughout the contract lifecycle.
• Escalate matters as needed to management and legal when appropriate.
• Conducts procurement and contract reviews to analyze and determine potential areas of improvement.
• Tracks and forecasts budget needs and to ensure goods/services are received as contractually required.
• Ensures compliance of departmental activities with HHS policies and procedures and state procurement laws.
• Provides excellent customer service through written and oral communications with contractors and contract stakeholders.
• Maintains proactive, professional, and productive communications and working relationships with all internal and external stakeholders at all times.
• Facilitates post-award contract meetings with contractor and stakeholders to develop a mutual understanding of performance and administrative expectations.
• Communicates complex contract information in an easily understandable way to diverse audiences.
• Facilitates and conducts meetings with internal and external stakeholders during the contract lifecycle.
• Interprets historical, current, and projected data to identify problems, causes, and areas for which procedural or system changes are indicated, especially as it relates to cross-divisional coordination functions, requisitions and purchasing, and contract compliance.
• Assists with the evaluation of agency functions and activities being considered forconversion to contract operations, or for supplementation by contracted support; provides support and guidance to staff regarding the process for conducting ananalysis; and briefs department management on activities.
• Generates reports and data related to work activities, including developing long-term schedules and plans.
• Evaluates new or improved business and management practices for application to CFO operations.
• Reviews and evaluates recommendations for improvement and corrective action to standardize or improve organizational systems.
• Develops new or modifies existing administrative policies, procedures, andobjectives, including updating forms and reports, related to complex requisitions and purchases, obtaining training resources, and subscription services.
• Analyzes new or proposed legislation or regulations to determine their effect onprogram operations and management.
• Reviews comprehensive technical records and reports that present and interpret data, identify alternatives, and make and justify recommendations.
• Participates in educational outreach activities such as writing newsletter articles orquick take videos.
• Other duties as assigned by management.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees