Management Analyst 2

The Tatitlek Corporation • Arlington, VA

4d • $51

About The Position

The Management Analyst II shall provide executive-level administrative, analytical, and operational support to the Office of the Executive Director, Bureau of Diplomatic Security (DS/EX). This position supports senior leadership by facilitating coordination, providing analysis, and assisting with the execution of administrative and program functions. The Management Analyst II operates in a high-visibility environment and provides support across multiple functional areas while ensuring alignment with established policies, procedures, and leadership direction.

Requirements

• 10 years of experience with office administration and executive support or equivalent work experience
• Possess a bachelor’s degree. One year of relevant experience and/or relevant coursework can be substituted for each year of required education. Professional certifications such as CGFM, CSA, or PMP are appropriate for some positions and can also substitute for a year of experience.
• Knowledge of and skill in applying analytical and evaluate techniques in order to plan, schedule and conduct studies and analyses of management functions or programs.
• Ability to learn and apply information about substantive programs, goals, pertinent laws, and policies in order to analyze and assemble information; and knowledge of management and organizational techniques, systems and procedures to perform analytical studies.
• Must be proactive, tactful, highly organized, and be able to interact with individuals at all levels.
• Must possess excellent command of the English language and excellent writing skills.
• Be able to handle multiple tasks simultaneously in a fast-paced environment, to meet deadlines, and to handle high pressure situations.
• Be an expert in the use of MS Office Suite software (Word, PowerPoint, Excel, SharePoint) and basic desktop publishing.
• Expert knowledge of general office management policies, practices and procedures.
• Experience working with databases.
• Ability to work independently as well as a member of a team.
• Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

Responsibilities

• Provide administrative and operational support to the Executive Director and front office staff.
• Analyze administrative processes and provide recommendations to improve efficiency and effectiveness.
• Review correspondence, reports, and briefing materials for accuracy, completeness, and compliance with established guidance.
• Assist in coordinating executive taskings and track status to ensure timely completion.
• Prepare and format briefing materials, reports, and correspondence for leadership review.
• Compile and summarize information to support leadership awareness and decision-making.
• Support the implementation and execution of administrative policies and procedures.
• Analyze program data and administrative processes using qualitative and quantitative methods.
• Coordinate taskings and clearance actions with DS offices and stakeholders.
• Track and assist with responses to Office of Inspector General (OIG) inquiries and other requests.
• Compile recurring and ad hoc reports (monthly, quarterly, annual) using available data sources.
• Review policies and directives and provide feedback or recommendations regarding potential impacts to operations.
• Manage and maintain executive and staff calendars, including scheduling meetings and coordinating logistics.
• Coordinate meetings, conferences, and events, including room reservations and communication with participants.
• Maintain administrative tracking systems, filing systems, and workflow processes.
• Maintain standard operating procedures (SOPs) and update documentation as directed.
• Assist with office resource tracking, including supplies, equipment, and space coordination.
• Maintain records in accordance with established records management policies and schedules.
• Coordinate FOIA and Privacy Act requests as assigned.
• Support time and attendance processing and personnel tracking activities.
• Assist with onboarding and offboarding administrative requirements.
• Coordinate travel arrangements, including authorizations, vouchers, and supporting documentation.
• Maintain and update databases, spreadsheets, and tracking tools.
• Provide guidance to staff on administrative procedures and systems based on established policies.
• Support SharePoint and other systems used for document and information management.
• Serve as a coordination point between the Executive Director’s office and internal/external stakeholders.
• Facilitate communication and information sharing across DS offices and partner organizations.
• Track and follow up on taskings and action items to ensure completion.
• Participate in meetings and provide summaries or notes as requested.
• Support security processes in accordance with established policies and procedures.
• Assist with visitor control and escort requirements.
• Ensure proper handling, storage, and disposition of classified materials as directed.
• Support duties associated with Unit Security Officer or Assistant Special Security Representative roles, as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees