Maintenance System Technician

Harvey Mudd College•Claremont, CA

42d•$22 - $30•Onsite

About The Position

The Maintenance System Technician (MST) is responsible for managing and maintaining the college’s Computerized Maintenance Management System (CMMS) to ensure accurate asset data, efficient work order processing, and optimized maintenance operations. This role involves configuring and updating CMMS databases, preventive and corrective maintenance scheduling, and generating reports to track performance metrics. The MST collaborates with maintenance, engineering, and operations teams to ensure data integrity, streamline workflows, and improve asset reliability. Additional responsibilities include user training, troubleshooting system issues, creating effective parts cage, and maintaining parts cage inventory to minimize downtime

Requirements

High school diploma or equivalent.
2 years of experience in maintenance, facilities, or asset management.
Required to possess and maintain a valid California Driver License and a DMV record that meets the requirements set by the College’s insurance carrier.
Computer proficiency in various platforms.
Strong analytical, troubleshooting, and communication skills.
Strong attention to detail.
Effective oral and written communication skills; demonstrated ability to write clearly and compose correspondence, reports agendas and other documents using proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work.
Proficiency with word processing, spreadsheet, and other software (MS Word, Excel).
Ability to work individually and as a member of the team.
Familiarity with standard office and scanning equipment and electronic filing.
Ability to independently organize, prioritize, and carry out responsibilities; effective time management skills.
Ability to research files and select relevant information from a variety of sources and documents.
Knowledge of business, administrative and clerical procedures; ability to handle confidential information and documents; follow campus policies and adapt to change.
Ability to meet deadlines and exhibit attention to detail.
Personal integrity and ability to interact respectfully and tactfully with various constituencies (trustees, faculty, administration and staff) as well as individuals with varying abilities, backgrounds, interests and beliefs; ability to represent the Office with discretion and professionalism.

Nice To Haves

Associate degree or technical certification preferred.
2–5 years of experience in maintenance, facilities, or asset management.
Proficiency in CMMS platforms (e.g., Brightly, Maximo, SAP PM, Infor EAM).

Responsibilities

Maintain and update CMMS asset registry, work orders, and preventive maintenance schedules.
Collect and verify equipment data, including tagging and hierarchy setup.
Generate reports and analyze maintenance data for performance improvement.
Provide training and technical support to CMMS users.
Coordinate with internal teams and vendors for system updates and enhancements.
Ensure compliance with data standards and quality control procedures.
Setting up a clean and orderly parts cage.
Maintaining a clean and orderly parts cage.
Ensure appropriate stocking levels are set up and maintained for all spare parts used on campus.
Place orders for parts when needed from various vendors.
Fill in for Front Desk and Facilities Operations Assistant Manager as needed.
Coordinate repairs with outside vendors.
Assign work orders to Facilities and Maintenance staff.
Consult with various departments and individuals to coordinate maintenance scheduling.
Send notice to affected departments and individuals of planned maintenance performed by both Harvey Mudd Technicians and vendors.
Create and maintain files in accordance with the department filing system.
Maintain an acceptable attendance record, punctuality and meeting deadlines.
Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
Follow established procedures for dealing with such potential hazards.
Promptly reports accidents on the job, preparing and submitting accident reports.
Participate in safety, emergency preparedness and emergency response training and exercises.