Maintenance Support Tech I

Texas Department of Transportation•Eastland, TX

About The Position

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

High School Grad or Equivalent in general education
No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent).
Valid driver’s license. This position requires driving a state vehicle.
Office management practices and procedures
Applicable computer systems and applications
Inventory/stock control procedures
Maintaining effective working relationships with others
Dealing courteously and effectively with the public
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Follow verbal and written instructions
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
Protects sensitive and confidential information

Responsibilities

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
Assists in preparing monthly and final maintenance contract estimates.
Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
Processes change orders, supplemental agreements, and extra work orders.
Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.