Maintenance Secretary, Grounds

Amarillo Independent School District • Amarillo, TX

93d

About The Position

The primary purpose of this position is to ensure the efficient operation of office routines and practices associated with a busy, yet productive and smoothly-run office, contributing effectively to the operation of the Maintenance Department.

Requirements

• High school diploma or equivalent.
• Strong communication both verbal and written, public relations, organizational and interpersonal skills.
• Minimum typing speed of 40 WPM.
• Advanced use of software to develop spreadsheets, databases, and financial applications.
• Ability to maintain and file accurate and auditable records.
• Effective written and oral communication skills.
• Proficient computer skills and file maintenance.
• Working knowledge of data processing systems and financial/accounting applications.
• Flexible and able to adjust easily to changes in daily routine and timelines.
• Ability to handle multiple projects and activities simultaneously, and meet deadlines.
• Ability to follow verbal and written instructions.
• Two years of successful experience as a secretary or prior experience in bookkeeping.

Responsibilities

• Answers the telephone and two-way radio and communicate with staff in the field, as needed.
• Enter call-in work orders into the computer.
• Daily/weekly data entry duties, as assigned.
• Record fuel purchases for fleet vehicles, order fuel.
• Record absentee call-ins for Maintenance employees.
• Work with Maintenance HR Specialist to process incoming applications and forward to the proper person.
• Record all credit card transactions and produce monthly purchasing log.
• Enter departmental requisitions for supplies and services.
• Update company vehicle and insurance information as changes occur, renew vehicle registrations.
• Work, report vehicle accidents both with police and insurance.
• Work with and assist with record keeping for the Integrated Pest Management (IPM) coordinator(s).
• Scan and enter vehicle and trailer reports.
• Generate reports, notices, memos and other correspondence as requested by supervisor.
• Receive incoming telephone calls and record messages.
• Compose business letters as directed by supervisor.
• Follow district safety protocols and emergency procedures.
• Comply with policies established by federal and state laws and regulations, and local board policy.
• Perform other duties as assigned.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED