Maintenance Secretary Grade 6 12-Month 01-13-2025

Worcester County Public Schools (MD) • Newark, MD

351d • $6

About The Position

The Secretary (Grade 6) position involves performing a variety of secretarial duties including preparing correspondence, memos, reports, and charts from copy or rough draft. The role requires maintaining the calendar and schedule for the immediate supervisor, assisting in planning meetings and programs, and managing files. The secretary will also answer and screen telephone calls, take messages, and open and distribute mail. Additionally, the position involves responding to routine inquiries, preparing standard responses to correspondence, and performing miscellaneous clerical duties such as filing and collecting data. The secretary is expected to maintain sensitive and personally identifiable information professionally and to review and prioritize daily assignments in consultation with the supervisor to meet deadlines. Other duties may be assigned as necessary.

Requirements

• High school diploma or equivalency.
• Ability to communicate effectively with co-workers and staff and work as a team player.
• Demonstrates proficiency in computer and word processing skills, especially Microsoft Office Suite applications (Word, Publisher, Excel, Outlook Calendar, and PowerPoint).
• Experience with Asset Essentials, a School Dude product, is preferred.
• Proficiency in proofreading and editing confidential documents is a must.
• Excellent time management skills.
• Proven ability to handle multiple tasks, especially during peak periods.

Nice To Haves

• Experience with Asset Essentials, a School Dude product.

Responsibilities

• Preparing correspondence, memos, reports, and charts from copy or rough draft.
• Maintaining calendar and schedule for the immediate supervisor.
• Assisting in planning meetings and programs for the immediate supervisor.
• Maintaining files, answering and screening telephone calls, taking messages, and opening and distributing mail.
• Responding to routine inquiries and preparing standard responses to correspondence.
• Performing miscellaneous clerical duties such as filing, collecting, and recording data and distributing information.
• Preparing and distributing appropriate forms, correspondence, and documents.
• Maintaining assigned documents, data, and records and preparing reports for review and distribution as requested.
• Remaining knowledgeable of applicable policies and procedures.
• Maintaining sensitive and personally identifiable information in a mature and professional manner.
• Reviewing and prioritizing daily assignments and activities in consultation with the immediate supervisor to meet deadlines and comply with county policies.
• Providing support to other staff as necessary and appropriate to meet deadlines and identified goals.
• Performing other duties as assigned by the supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED