Maintenance & Reliability Coordinator

Mayo Clinic•Jacksonville, FL

About The Position

This position is responsible for managing the Asset Life Cycle for facilities equipment and systems. This includes the acquisition, utilization tracking, CMMS data management, and disposition of facilities assets. Working cooperatively with Campus Planning and Projects this position will coordinate and monitor the activities of Mayo Facilities staff, contractors, and subcontractors for the performance of warranty work on facilities equipment. The Maintenance Coordinator will collaborate with Facilities Supervisors to develop and implement the schedule of planned, preventative, and predictive maintenance for equipment, systems, tools, and buildings. Additionally, the incumbent will maintain thorough and accurate documentation of additions, deletions, relocation, and disposition of facilities assets. Responsibilities of this position include, but are not limited to: Using Reliability Centered Maintenance techniques and manufacturer’s recommendations, develop and/or improve maintenance strategies for facilities assets to meet regulatory requirements, minimize downtime and failures, and reduce costs. Manage data and records in the CMMS system including asset information, preventative maintenance procedures and schedules, corrective maintenance repair history, technical and owner’s manuals, and applicable warranty information. Manage facilities equipment warranty information to ensure covered repairs are performed. Coordinate with contractors and vendors to ensure timely resolution to warranty issues. Support the CMMS Regional Segment Leader with continuous improvement programs, system development, staff training and usage of the CMMS, and feedback on CMMS issues. Partner with Facilities Operations staff and Campus Planning and Projects teams to actively manage the addition, deletion, edits, and relocation or disposal of Facilities Assets. Facilitate Risk Analysis studies with Facilities Supervisors to identify the necessary spare parts and materials to reduce inventory while minimizing delays in repair activities. Identify savings through cost analysis of common and frequently purchased parts and materials. Establish and maintain strong relationships with vendors to ensure timely delivery of materials. Other duties as assigned.

Requirements

A Bachelor’s degree in engineering, business management, or related field is preferred.
An Associate degree or 2-year vocational certificate/license is required along with a minimum of 4 years demonstrated experience in facilities management.
In lieu of the education requirement a minimum of 8 years demonstrated experience in facilities management is required.
Familiarity with Reliability Centered Maintenance principles and the development of maintenance procedures.
A thorough knowledge of general maintenance processes along with a skill set that includes basic proficiencies in the following areas: plumbing, HVAC/R, electrical, and mechanical systems.
Must exhibit sound judgement, tact, courtesy, and have excellent rapport with staff members.
Ability to develop strong relationships with other internal departments.
Demonstrated proficiency using a CMMS to query, develop reports, and manage asset information.
Proficiency in office software i.e. Microsoft Word, Excel, and Outlook.
Valid Driver License is required.

Responsibilities

Using Reliability Centered Maintenance techniques and manufacturer’s recommendations, develop and/or improve maintenance strategies for facilities assets to meet regulatory requirements, minimize downtime and failures, and reduce costs.
Manage data and records in the CMMS system including asset information, preventative maintenance procedures and schedules, corrective maintenance repair history, technical and owner’s manuals, and applicable warranty information.
Manage facilities equipment warranty information to ensure covered repairs are performed.
Coordinate with contractors and vendors to ensure timely resolution to warranty issues.
Support the CMMS Regional Segment Leader with continuous improvement programs, system development, staff training and usage of the CMMS, and feedback on CMMS issues.
Partner with Facilities Operations staff and Campus Planning and Projects teams to actively manage the addition, deletion, edits, and relocation or disposal of Facilities Assets.
Facilitate Risk Analysis studies with Facilities Supervisors to identify the necessary spare parts and materials to reduce inventory while minimizing delays in repair activities.
Identify savings through cost analysis of common and frequently purchased parts and materials.
Establish and maintain strong relationships with vendors to ensure timely delivery of materials.
Other duties as assigned.