Maintenance Parts Clerk

Maola Local Dairies•Hampton, VA

7d•$26

About The Position

The Maintenance Parts Clerk is responsible for managing spare parts inventory to support maintenance and production operations. This role orders, receives, stores, and issues spare and replacement parts, equipment, and expendable items used in the facility. The position also maintains accurate inventory records and is responsible for data entry and tracking preventive maintenance (PM) activities. This role ensures that necessary parts, tools, and materials are available when needed, helping minimize equipment downtime and maintain efficient plant operations.

Requirements

High School Diploma, General Education Degree (GED), or recognized international equivalent.
At least one year of experience with maintenance parts and industrial equipment.
Experience in inventory control, warehouse operations, or maintenance support preferred.
Valid driver’s license preferred.
Forklift experience preferred (certification a plus).
At least one year of experience using Microsoft Office experience (Excel, Word, Outlook) preferred.
Experience with inventory systems or CMMS preferred.

Responsibilities

Enter purchase requests, purchase orders, manage and update vendors and parts information ensuring accuracy.
Check deliveries and receive purchased goods, ensure items are as expected in quality, quantity and specifications. Assign new items a part number and location, placing part in in proper location and notify requestor of arrival.
Perform routine and scheduled inventories to maintain accuracy in quantities and locations.
Generate monthly purchase order/spending reports and update daily.
Review the purchase request list, multiple times daily, for unapproved/approved purchase requests. Process as required.
Verify part numbers, descriptions, quantities on hand, and purchasing history to confirm if data is correct and/or part has been ordered. Correct and order part as needed.
Ensure the primary/preferable vendors are set in the system with all contact information, name, email, phone, fax and title.
Housekeeping of the work area and parts storage areas is required, including shop area.
Maintain a safe work environment by following standards and procedures, complying with all rules and regulations.
Enhance the department and organization’s reputation by accepting ownership for accomplishing new and different requests, supporting continuous improvement philosophy and cost reduction goals.