Maintenance/Materials Coordinator

Comar•Buena Vista Township, NJ

About The Position

The Maintenance Planning & Inventory Coordinator is responsible for managing preventive maintenance (PM) systems, spare parts inventory, and maintenance planning activities to support production uptime and regulatory compliance. This role integrates inventory control, CMMS/IQMS asset management, and maintenance scheduling to ensure equipment readiness, accurate documentation, and efficient execution of maintenance operations in a regulated manufacturing environment.

Requirements

High school diploma required; Associate’s or technical degree preferred
3 to 5+ years of experience in maintenance planning, inventory control, or manufacturing support
Strong organizational, analytical, and communication skills
Experience with CMMS/ERP systems (IQMS preferred)
Attention to detail and system accuracy
Cross-functional communication and coordination
Time management and prioritization
Process improvement mindset
Inventory and maintenance systems expertise

Nice To Haves

Understanding of injection molding, maintenance operations, and spare parts management preferred
Knowledge of FDA, ISO 13485, and cGMP requirements preferred

Responsibilities

Coordinate and manage preventive maintenance schedules, work orders, and documentation within IQMS/CMMS systems
Create, update, and maintain PMs for all production and facility equipment
Ensure timely completion, tracking, and compliance of maintenance activities aligned with FDA, ISO 13485, and cGMP requirements
Identify gaps in PM coverage and implement improvements based on equipment performance and failure trends
Support audits by maintaining accurate, complete, and traceable maintenance records
Manage spare parts inventory across multiple storerooms, ensuring accuracy, traceability, and availability
Establish and maintain min/max levels aligned with production and maintenance requirements
Receive, verify, label, and store incoming parts with proper system entry and physical organization
Perform regular cycle counts, reconcile discrepancies, and maintain accurate inventory records
Implement structured storage systems (A/B/C movers, barcoding, location mapping) for efficient retrieval
Coordinate with procurement and vendors (including VMI programs) to ensure timely replenishment
Maintain asset records, equipment additions/removals, and associated documentation in IQMS
Develop and manage UOMs, checklists, and maintenance documentation within system libraries
Integrate inventory, PMs, and work orders into a unified system-driven process
Generate reports for inventory levels, PM completion, and maintenance performance
Ensure all maintenance work orders are properly created, executed, and archived per SOP requirements
Maintain organized digital and physical records (e.g., G-Drive or equivalent) for compliance and audit readiness
Support continuous updates to SOPs, PMs, and maintenance procedures
Serve as a liaison between Maintenance, Engineering, Operations, Quality, and Purchasing
Ensure spare parts availability aligns with scheduled PMs and production needs
Support CAPA, quality initiatives, and cleanroom projects as required
Assist with training personnel on maintenance systems, inventory processes, and work order execution
Drive improvements in inventory accuracy, PM effectiveness, and maintenance workflows
Identify opportunities to streamline processes through system integration and standardization
Support development of training matrices and maintenance process documentation