Maintenance Manager

The Buncher Company•Pittsburgh, PA

6d•Onsite

About The Position

The Buncher Company is seeking an experienced Maintenance Manager to provide administrative and operational leadership for maintenance services across a diverse portfolio of commercial properties (office, retail, and industrial). This role is primarily office-based and focuses on planning, coordination, vendor and contract management, compliance oversight, budgeting, and performance monitoring. The Maintenance Manager leads through field-based Maintenance Team Leads, partners closely with Property Management, and plays a key role in protecting asset value, ensuring regulatory compliance, and delivering consistent, high-quality service to tenants.

Requirements

Associate’s degree required; Bachelor’s degree preferred. An equivalent combination of education and relevant professional experience will be considered.
7–10 years of experience in commercial property maintenance, facilities management, or related operations.
Prior experience managing or leading maintenance or facilities personnel.
Experience managing vendors, service contracts, preventative maintenance programs, and work order systems (Prism/Building Engines preferred).
Valid driver’s license with reliable transportation.
Strong knowledge of commercial building systems and maintenance best practices.
Proven ability to lead through others and drive consistent execution across multiple sites.
Strong vendor management, budgeting, and analytical skills.
Excellent communication, organization, and stakeholder management capabilities.
Proactive, solutions-oriented mindset with strong follow-through.
Proficiency with Microsoft Office and company-selected technology platforms.

Nice To Haves

Experience supporting multiple properties or a regional portfolio preferred.

Responsibilities

Own and continuously refine the maintenance operating model across the portfolio, ensuring consistent standards and practices.
Develop, implement, and oversee preventative maintenance programs for building systems including HVAC/controls, electrical, plumbing, life safety, elevators, and related infrastructure.
Oversee work order governance, including intake standards, prioritization, escalation protocols, and service level expectations.
Lead vendor sourcing, onboarding, contract negotiation, and performance management.
Review and approve vendor proposals and invoices, ensuring work aligns with scope, quality, and budget expectations.
Ensure vendors meet insurance, safety, and compliance requirements.
Provide leadership, coaching, and accountability for Maintenance Team Leads and indirectly support field staff.
Partner closely with Property Managers and internal stakeholders to align maintenance priorities, service delivery, and tenant satisfaction.
Serve as a key point of coordination for maintenance-related escalations.
Lead maintenance budgeting and forecasting in partnership with Property Management.
Track spending, analyze variances, and implement cost-control strategies.
Establish and monitor KPIs (e.g., PM completion, work order aging, downtime, vendor performance) and use data to drive improvements.
Ensure compliance with building codes, OSHA standards, fire/life safety regulations, and environmental requirements.
Coordinate inspections and safety drills and track corrective actions.
Provide strategic input on asset condition, operational risks, and long-term capital needs.
Support planning and execution of capital improvements and building upgrades with Property Management, Asset Management, and external consultants.