Maintenance Director

Leland Management, Inc•Leesburg, FL

11d

About The Position

The Maintenance Director is responsible for the overall maintenance, repair, and upkeep of all HLPOA common grounds, facilities, amenities, and infrastructure. This position provides hands-on leadership, supervises internal maintenance staff and third-party vendors, ensures contractual compliance, and works closely with the Community Association Manager (CAM) to maintain the community in a safe, functional, and visually appealing condition. The Maintenance Director directly oversees the Part-Time Maintenance Technician and is responsible for monitoring and enforcing performance standards of contracted service providers, including the Janitorial Cleaning Company.

Requirements

Minimum of 5 years of progressively responsible experience in facilities maintenance, property maintenance, or a similar role.
Demonstrated experience supervising staff and contractors.
Active Certified Pool Operator (CPO) certification is required and must be maintained throughout employment.
Strong working knowledge of building systems, general construction, electrical, plumbing, HVAC, irrigation, and pool operations.
Ability to read and interpret maintenance schedules, checklists, and contracts.
Valid Florida driver’s license.
Ability to lift up to 50 pounds.
Ability to stand, walk, bend, climb, and work outdoors in varying weather conditions.
Ability to safely use hand tools, power tools, and maintenance equipment.
Full-time position.
On-call availability for emergencies, evenings, weekends, and holidays as required.

Nice To Haves

Experience in a homeowners’ association, condominium, or planned community environment.
Experience with centralized irrigation control systems, including Hunter Centralus.
Familiarity with preventive maintenance programs and inspection protocols.

Responsibilities

Facilities & Grounds Maintenance
Direct, coordinate, and perform preventive and corrective maintenance for all common area facilities, including but not limited to:
Clubhouse and administrative offices
Pools, spas, pump rooms, and pool decks
Fitness center, billiards room, auditorium/arena, and meeting spaces
Restrooms, showers, and locker areas
Outdoor amenities, RV/boat storage areas, fences, gates, signage, and lighting
Sidewalks, parking areas, drainage, irrigation, and landscaping support infrastructure
Conduct regular inspections of common areas to identify safety hazards, maintenance needs, and code compliance issues.
Ensure timely completion of work orders and maintenance tasks in accordance with established schedules and priorities.
Irrigation Systems Oversight
Perform regular irrigation system inspections, wet checks, and operational testing to ensure proper coverage, efficiency, and compliance with community standards.
Monitor, adjust, and program the Hunter Centralus irrigation system, including seasonal schedule changes, zone adjustments, and water conservation measures.
Identify irrigation leaks, broken heads, valve issues, controller faults, pressure problems, and coverage deficiencies.
Perform minor irrigation repairs in-house when appropriate and coordinate repairs with irrigation vendors when specialized service is required.
Maintain irrigation inspection logs, wet check reports, and documentation of corrective actions taken.
Coordinate irrigation schedules and system performance with landscaping contractors to support turf and plant health while minimizing water waste.
Staff Supervision & Scheduling
Supervise and assign daily work activities to the Part-Time Maintenance Technician.
Ensure proper training, safe work practices, and efficient use of time, materials, and equipment.
Provide hands-on assistance as needed for repairs, installations, inspections, and special projects.
Vendor & Contract Oversight
Oversee third-party contractors and service providers, including janitorial, pool, landscaping, irrigation, electrical, plumbing, HVAC, roofing, and specialty vendors.
Monitor janitorial services to ensure all contract specifications, cleaning schedules, and quality standards are consistently met.
Utilize the Janitorial Services Checklist to verify performance and document deficiencies.
Report contract non-compliance to the CAM and assist with corrective action, documentation, and follow-up.
Coordinate vendor access, monitor work performed on-site, and ensure proper cleanup and safety practices.
Preventive Maintenance & Inspections
Implement and maintain a comprehensive preventive maintenance program for all HLPOA facilities, infrastructure, and equipment.
Maintain logs and checklists for routine inspections, servicing, and regulatory requirements.
Assist with fire inspections, safety inspections, and corrective actions as required.
Pools & Water Features
Oversee daily condition and general operation of pools and spas.
Perform and oversee pool and spa operations in accordance with Certified Pool Operator (CPO) standards and all applicable local and state health department requirements.
Coordinate pool maintenance vendors and ensure water quality, equipment operation, and safety signage are compliant.
Monitor pool closures, repairs, inspections, and chemical balancing timelines.
Inventory, Tools & Equipment
Maintain inventory of maintenance tools, supplies, parts, and equipment.
Ensure proper storage, care, and safe operation of all equipment.
Recommend replacement or acquisition of tools and equipment as needed.
Budget & Administrative Support
Assist the CAM with maintenance-related budgeting, planning, and cost control.
Provide input on repair versus replacement decisions.
Track maintenance-related expenses and provide documentation when requested.
Assist with preparation of maintenance updates and reports for Board meetings when requested.
Safety & Compliance
Ensure compliance with HLPOA governing documents, safety procedures, and applicable local, state, and federal regulations.
Promote safe working conditions and proper use of personal protective equipment (PPE).
Respond to emergency maintenance situations promptly, including after-hours as required.
Communication & Customer Service
Maintain professional, respectful interactions with residents, staff, vendors, and Board members.
Communicate maintenance issues, delays, and project status to the CAM in a timely manner.
Assist with resident inquiries related to common area maintenance when directed.