Maintenance Coordinator- nights

Quantix SCS•Port Allen, LA

15d

About The Position

The Maintenance Coordinator- nights is responsible for supporting day-to-day maintenance scheduling, work order management, and communication between shop personnel, drivers, and operations teams. This role ensures maintenance activities are efficiently scheduled, properly documented, and aligned with regulatory and company standards. The Maintenance Coordinator plays a key role in reducing downtime, supporting compliance, and improving overall fleet readiness. Summary of Essential Job Functions Scheduling & Coordination Schedule and coordinate preventative maintenance, repairs, and DOT inspections for fleet equipment. Monitor equipment availability and align service timing with operational needs. Communicate service schedules with dispatch, shop teams, and drivers to avoid service disruptions. Work Order Management Open, track, and close maintenance work orders in the company’s maintenance management system. Ensure accuracy and completeness of service records, parts usage, and labor entries. Follow up on open work orders and ensure timely completion of repairs. Compliance & Documentation Maintain and organize maintenance files, including DOT inspections, service logs, and repair history. Support audit readiness by ensuring records meet company and regulatory documentation standards. Track preventative maintenance schedules and ensure timely service completion. Communication & Customer Service Serve as a liaison between drivers, shop technicians, and operations regarding repair needs and equipment status. Provide status updates on equipment repairs and coordinate substitutions when needed. Escalate urgent maintenance issues to appropriate leadership for resolution. Reporting & Administrative Support Generate daily or weekly reports on PM compliance, downtime, and equipment availability. Assist with warranty tracking, vendor invoicing, and parts coordination as needed. Support other administrative functions related to maintenance and fleet operations. Other Responsibilities Assist with safety compliance tasks such as recall tracking, CSA monitoring, or inspection scheduling. Perform other duties as assigned to support maintenance and operational efficiency.

Requirements

High School Diploma or GED required; Associate’s Degree or technical training preferred.
2+ years of experience in maintenance coordination, dispatch, or fleet support preferred.
Familiarity with Class 8 trucks, trailers, and basic maintenance terminology.
Experience using maintenance management software (e.g., TMT, Fleetio, or equivalent).
Proficient in Microsoft Office Suite, particularly Excel and Outlook.
Strong organizational skills and attention to detail.
Effective communication and customer service skills.
Ability to prioritize and multitask in a fast-paced environment.

Nice To Haves

Associate’s Degree or technical training preferred.
2+ years of experience in maintenance coordination, dispatch, or fleet support preferred.

Responsibilities

Scheduling & Coordination Schedule and coordinate preventative maintenance, repairs, and DOT inspections for fleet equipment.
Monitor equipment availability and align service timing with operational needs.
Communicate service schedules with dispatch, shop teams, and drivers to avoid service disruptions.
Work Order Management Open, track, and close maintenance work orders in the company’s maintenance management system.
Ensure accuracy and completeness of service records, parts usage, and labor entries.
Follow up on open work orders and ensure timely completion of repairs.
Compliance & Documentation Maintain and organize maintenance files, including DOT inspections, service logs, and repair history.
Support audit readiness by ensuring records meet company and regulatory documentation standards.
Track preventative maintenance schedules and ensure timely service completion.
Communication & Customer Service Serve as a liaison between drivers, shop technicians, and operations regarding repair needs and equipment status.
Provide status updates on equipment repairs and coordinate substitutions when needed.
Escalate urgent maintenance issues to appropriate leadership for resolution.
Reporting & Administrative Support Generate daily or weekly reports on PM compliance, downtime, and equipment availability.
Assist with warranty tracking, vendor invoicing, and parts coordination as needed.
Support other administrative functions related to maintenance and fleet operations.
Assist with safety compliance tasks such as recall tracking, CSA monitoring, or inspection scheduling.
Perform other duties as assigned to support maintenance and operational efficiency.