Maintenance Clerk

Pueblo Diversified Industries Inc•Pueblo, CO

10d•$18 - $20•Onsite

About The Position

The Maintenance Clerk provides essential administrative and operational support to ensure the effective and efficient functioning of the Maintenance Department. This role is responsible for coordinating work orders, supporting fleet maintenance activities, maintaining accurate records, and ensuring proper inventory control, purchasing support, and asset protection.

Requirements

High School Diploma or equivalent
2+ years of administrative experience preferred
Microsoft Office proficiency
Experience with tracking systems preferred
Valid driver’s license and proof of automobile insurance required
Successful completion of pre-employment drug screening is required
Strong organization and time management
Attention to detail
Ability to multitask
Strong communication skills
Basic knowledge of maintenance and inventory systems

Responsibilities

Provide general administrative support, including answering phones, responding to inquiries, and routing communications
Maintain calendars, schedule meetings, and coordinate departmental activities
Prepare correspondence, reports, forms, and internal documentation
Maintain organized filing systems
Receive, log, assign, and track maintenance requests and work orders
Coordinate scheduling of maintenance staff and vendors
Monitor completion status and follow up on outstanding work orders
Maintain logs, service histories, and equipment records
Support scheduling and tracking of preventive maintenance and repairs
Maintain vehicle service records, registrations, and inspections
Coordinate with vendors for fleet repairs
Track vehicle usage and downtime
Maintain inventory of supplies, tools, and equipment
Monitor inventory levels and reorder as needed
Track asset usage and condition
Assist in inventory audits
Initiate and process purchase orders for maintenance supplies, parts, and equipment
Obtain quotes and coordinate pricing with approved vendors
Track orders from request through delivery to ensure timely fulfillment
Verify the accuracy of deliveries against purchase orders
Assist with invoice reconciliation and submission for payment
Maintain vendor files, contracts, and contact information
Support budget tracking by maintaining accurate purchasing records
Maintain accurate maintenance and fleet data
Prepare reports and maintain compliance documentation
Ensure records are audit-ready
Support staff scheduling and timekeeping
Assist with onboarding documentation
Facilitate communication across departments
Serve as a point of contact for maintenance inquiries
Provide timely updates
Maintain professional communication