Maintenance Clerk - Fleet Maintenance

Capstone Mining•Miami, AZ

3d•Onsite

About The Position

The Maintenance Clerk provides administrative support for the management of work orders, notifications, and maintenance activities within the work management system. This role ensures accurate processing, organization, and flow of maintenance information to support efficient department operations.

Requirements

High School Diploma or GED
Minimum one (1) year of administrative experience
Proficiency in Microsoft Office applications
Strong data entry and recordkeeping skills
Ability to manage multiple tasks and meet deadlines
Strong written and verbal communication skills
Ability to work effectively with cross-functional teams
Valid driver’s license (if required for site access)

Nice To Haves

Three (3) years of maintenance or mining administrative experience
Experience with CMMS systems (SAP or similar)
Familiarity with maintenance planning processes
Experience with safety management system data entry
Understanding of work order quality audits and reporting

Responsibilities

Work Order Management: Receive, review, and process incoming work orders from various departments; verify completeness, accuracy, and required details.
Data Entry & System Accuracy: Enter and maintain work order data in the CMMS (SAP) system; ensure accuracy and consistency of maintenance records.
Coordination: Work with maintenance planners, supervisors, and other departments to support timely execution and closure of work orders.
Reporting: Generate reports on work order status, backlog, and performance metrics for maintenance leadership.
Administrative Support: Provide general clerical support including document preparation, filing, and record management.
Service Entry Processing: Process Service Entry Sheets and coordinate with Procurement and Accounts Payable to resolve invoicing issues.
Work Package Preparation: Develop and distribute weekly work packets for maintenance execution teams.
Database Management: Enter and track action items; update internal systems and department databases.
Training Coordination: Schedule employees for required training and maintain training records.
Safety & Compliance: Follow all site safety policies, procedures, and MSHA guidelines; ensure tasks are performed within assigned training and qualifications.

Benefits

401(k) Savings Plan – Eligible from day one, contribute up to 30% of your salary with a dollar-for-dollar company match up to 6%, fully vested immediately.
Retirement Boost – The company contributes 8.5% of your salary, increasing to 14.2% after reaching the Social Security wage base, with 100% immediate vesting.
Employee Share Purchase Plan – After three months, contribute 2% to 7% of your salary (max $5,000/year) to buy company shares, with a 50% company match, fully vested upon grant.
Annual Short Term Incentive Bonus – Up to 10%
4-day, 10-hour work schedule
Affordable Medical, Dental, and Vision benefits (effective on start date), including Telehealth options and additional supplemental insurances
Disability and Life Insurance (effective on start date)
Paid time-off, including vacation, holidays, sick leave, and parental leave
Employee Assistance Program
Internal progression opportunities
Tuition reimbursement
Discounted insurance plans for pets, automobiles and homes