Maintenance / Capitol Improvement Manager

About the position

The Maintenance/Capital Improvements Manager is a corporate role, responsible for planning, designing, and executing construction, renovation, and maintenance projects across multiple communities. This role involves managing budgets, schedules, and resources to ensure projects are completed on time, within scope, and aligned with organizational and departmental objectives. Strong facility management expertise, exceptional organizational skills, and the ability to lead cross-functional teams effectively are essential for success in this position.

Responsibilities

• Support the development of long-term and short-term capital improvement budgets assigned.
• Oversee projects from requirements definition to deployment, including schedule creation, scope development, budget estimation, and implementation, focusing on risk mitigation.
• Assess project progress and adjust scope, schedule, or budget to meet project objectives.
• Establish partnerships with vendors, local jurisdictions, and relevant professionals.
• Communicate project outcomes and risks to appropriate management channels, escalating issues as needed per the project work plan.
• Support the hiring and training of onsite facilities staff.
• Provide training for maintenance and housekeeping teams.
• Perform annual quality control inspections.
• Develop, implement, and oversee departmental policies and procedures.
• Assist stakeholders and internal teams with facilities management support.
• Lead reporting, management, and negotiation of major insurance loss incidents.
• Support acquisition and disposition activities as needed.
• Requires local and overnight travel.
• Other duties as assigned.

Requirements

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Outstanding organizational skills with keen attention to detail.
• Adaptable to ambiguity, capable of identifying key elements in complex situations, making informed decisions, and working independently.
• Ability to understand, interpret, and apply relevant laws, regulations, guidelines, ordinances, and policies.
• Effective time management skills with a proven track record of meeting deadlines and maintaining reliable attendance.
• Strong analytical and problem-solving capabilities.
• Proficient in Microsoft Office and related business software.
• Experience with Yardi, Procore, electronic maintenance management systems, and other project management software is a plus.
• A bachelor’s degree in construction management or equivalent experience is preferred.
• At least 10 years of experience in capital improvements, project management, and multi-site facilities management within the senior living, multifamily, or hospitality industries.
• Proven experience managing budgets exceeding $5 million.
• Expertise in planning and overseeing capital and facilities management projects, including budgeting, RFP/vendor selection, execution, and payment processing.

Benefits

• Competitive salary range of $100,000 - $115,000 annually.
• Equal employment opportunity employer with a commitment to diversity and inclusion.