Maintenance Administrator

Frontier EmployeeCo LLC•Dayton, TX

About The Position

The Maintenance Clerk provides essential administrative support to the maintenance department, ensuring efficient operations and accurate record-keeping.

Requirements

Related experience in maintenance / trucking industry / USDOT fleet registration requirements.
At least 1 year of general office experience or equivalent training.
Intermediate skills in Office 365 including Excel and Outlook.
Demonstrate ability to work in a fast-paced environment where responsibilities frequently change.
Must possess excellent organization skills.
Must demonstrate excellent attention to detail.
Outstanding verbal and written communication skills.
Ability to function as a team and get along with others.
Prolonged periods of standing and walking.
Ability to climb, bend, or crawl into awkward spaces.
Regularly lift and / or move up to 50 pounds, frequently lift and / or move up to 50 pounds, and occasionally lift and / or move 50-100 pounds.
Exposure to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.).
Exposure to physical environment which involves moving mechanical parts, fumes, dirt, odors, noise, weather extremes or similar elements.
High School Diploma or G.E.D.
1 year of general office experience or equivalent training.
Knowledge of auto parts, inventory control.
Clean driving record, valid Texas Driver's License to run for parts if necessary.

Responsibilities

Ensure availability of parts in a cost-effective and timely manner.
Maintain detailed record of fleet inventory, preventative maintenance schedules, and corrective repairs performed on all units.
Enter fleet information into the computerized fleet management system daily.
Serve as a liaison with vendors for ordering, receiving, and processing payments for goods and services.
Prepare truck purchase orders for management approval.
Receive, tag, stock, and distribute parts to mechanics in accordance with company policies and procedures.
Coordinate with accounting to review purchase orders and verify accuracy for invoice payment.
Generate and distribute productivity and usage reports for management review.
Follow all company safety policies and procedures and contribute to achieving safety goals.
Reconcile Dossier financial data with the Lawson general ledger.
Support the Fleet Manager by analyzing fleet operations data, identifying trends and anomalies, correcting errors, and escalating issues as needed.
Assist with organizing and maintaining parts inventory.
Performs other job-related duties as assigned.