Maintenance Administrative Assistant

HCA Healthcare • Richmond, VA

81d

About The Position

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. We are seeking a Maintenance Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do.

Requirements

• 2 years' experience as an office manager required preferably in a maintenance or contractor environment.
• Proficient with Microsoft Office, i.e. Word, Excel and Outlook.
• Trade school or equivalent education in use of office equipment, PCs, calculators, etc.
• Possess the ability to work Monday - Friday, 7a - 3:30p.

Responsibilities

• Exhibit excellent customer relations; show courtesy, compassion and respect.
• Maintain departmental records and files and assist with compliance record keeping.
• Assist with contractor badge/key assignment and check in.
• Provide necessary departmental correspondence.
• Identify and prioritize dispatching calls to Plant Operations staff.
• Place material orders and control purchase orders.
• Process invoices, departmental mail, and shipping/receiving documents.
• Coordinate maintenance contracts.
• Manage incoming calls via telephone and 2-way radio and relay accurate information forward.
• Communicate with contractors/vendors for timely entries into accounting system.
• Maintain schedule of contractors that perform regulatory inspections and testing.
• Coordinate Engineering Central (HCA engineering software) processes, work orders, asset inventory, and PMs.
• Order and control inventory of office/warehouse supplies.
• Update and approve Kronos time keeping.
• Track departmental expenses and spreadsheets.

Benefits

• Comprehensive medical coverage that covers many common services at no cost or for a low copay.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans.
• Free counseling services and resources for emotional, physical and financial wellbeing.
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more.
• Consumer discounts through Abenity and Consumer Discounts.
• Retirement readiness, rollover assistance services and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

What This Job Offers

• Job Type: Full-time
• Industry: Hospitals
• Education Level: Associate degree