Maintenance Administrative Assistant

Scribe OpCo Inc dba Koozie Group • Red Wing, MN

72d

About The Position

The Maintenance & Manufacturing Administrative Assistant is responsible for planning, scheduling, and the coordination of preventative and planned maintenance work and communication with Operations teams. In addition, this role is responsible for ordering materials/supplies and maintaining maintenance records that are essential to documenting work, analysis, and reporting. This role will assist in improving workforce productivity through the planning and coordination of labor, materials, and equipment, and assist in anticipating and mitigating potential delays. Creating and adhering to the maintenance schedule will be critical to aid in extending equipment life expectancy and aid in the reduction of maintenance cost and increased output in manufacturing.

Requirements

• Excellent written and oral communication skills with the ability to communicate with internal stakeholders at various levels of the organization
• Ability to work in a fast-paced environment meeting schedules and deadlines
• Self-motivated, well organized and detail oriented
• 3-5 years of relatable experience with a scheduling platform highly preferred, prior experience in a maintenance/manufacturing administrative role required
• Microsoft Office Experience including but not limited to Word, Excel, Access, PowerPoint, Teams, and Outlook
• High level of computer expertise and competence
• Analytical skills in problem solving including Root Cause Analysis
• Experience working in maintenance and manufacturing environment preferred
• EBS / Oracle knowledge preferred but not required
• Must be able to lift, up to 15 pounds frequently
• Must be able to walk from one end of the plant to the other multiple times per day with ease
• Must be able to safely work in a production environment
• Frequently able to sit and stand for long periods of time

Nice To Haves

• EBS / Oracle knowledge preferred but not required

Responsibilities

• Schedule daily maintenance teamwork and serve as main point of contact between Maintenance Team and Operations regarding maintenance needs
• Collaborate with internal customers to ensure maintenance team is aware of internal needs and is providing timely, efficient, and quality service
• Utilize e-Maintenance platform to schedule, organize and report tasks, and identify trends
• Responsible for scheduling and managing through backlog relative to available resources and partnering to minimize downtime and interruptions to operations
• Responsible for placing orders for supplies for operations and maintenance teams, both new product orders and replenishments, within the facility
• Analyze purchase trends and order accordingly to ensure quality products at the best cost
• Assist with Continuous Improvement and Training documentation activities such as time studies, standard work instruction, and Kaizen events
• Schedule and organize activities such as projects, meetings, and department activities
• Create, evaluate and improve reports that contribute to efficient and effective data management for Operations teams
• Research, compile and submit MRO’s as required across site
• Create and update charts, tables, graphs, business plans, etc., with accuracy and clarity
• Provide orderly procedures for processing work to prevent work orders from getting lost
• Assist in the development of Standard Work documents and training aids
• Communicate with external vendors to manage VMI programs in place
• Maintain inventory accuracy of Maintenance tools and repair parts
• Other duties as assigned

What This Job Offers

• Number of Employees: 1,001-5,000 employees