Maintenance Administrative Assistant I
About The Position
Shaw Industries is hiring a Maintenance Administrative Assistant. This role is a key administrative partner supporting daily operations, scheduling, communication, and safety documentation. In this fast‑paced role, you’ll coordinate team calendars and meetings, manage procedure updates, assist with purchasing and inventory, support plant celebrations, and keep essential records organized and up to date. You’ll work closely with the Plant Engineer and maintenance leadership, ensuring smooth workflows, accurate reporting, and timely completion of maintenance and safety tasks. If you’re detail‑oriented, proactive, and great at keeping teams connected and informed, this role is a perfect fit.
Requirements
- Must possess good interpersonal, communication, and organizational skills.
- Must be able to work rotating shifts, holidays, weekends, and overtime as required.
- Must be able to work without close supervision.
- Must have a high school education or its equivalent.
- Must have a minimum of two (2) years of experience in an office environment or its equivalent.
- Must make an acceptable score on the Data Entry Test.
Responsibilities
- Administer radio control throughout the plant.
- Maintain communication and interaction with active janitorial personnel.
- Maintain communication and interaction with active groundskeeping personnel.
- Maintain ice machine PM contract to include scheduling visits.
- Generate maintenance procedure updates (LOTO, JHAs, SOPs, etc)
- Perform maintenance procedure audits
- Schedules activities, appointments, maintains team calendars, and tracks a log of attendance for the maintenance team.
- Ensures timekeeping users approve timecards in a timely manner
- Coordinates and schedules departmental meetings and travel itineraries for the maintenance team.
- Completes expense reports upon their return.
- Assists the Plant Engineer and maintenance leadership with “Match Exceptions” errors.
- Assist with spare part supply room additions from sourcing to part ordering.
- Generate supply room reports as needed.
- Assist with maintenance-related tool lockers.
- Ensure calibration PMs are completed in a timely manner.
- Performs clerical work such as composing emails, copying documents, developing spreadsheets and graphs, filing, maintaining department records, and preparing and printing reports.
- Obtains and distributes departmental mail as received, making copies as needed.
- Submits purchase requisitions.
- Copies and distributes Monthly Safety Topic packets to supervisors.
- Posts and files weekly and monthly safety meeting minutes and signature sheets.
- Maintains maintenance bulletin boards with current safety and training information.
- Complies with procedures found in the Shaw Management System (SMS).
- Works normally scheduled days in compliance with the Plant Attendance Policy.
- Required overtime for plant celebrations, Ignite graduations, and other plant events.
- Must be capable of maintaining confidential information.
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
