Mailroom Coordinator

AAM Brand•Tempe, AZ

1d•Onsite

About The Position

Position Summary: Primarily responsible for the overall operations of the Mail Room / Copy Center ensuring a strict, tight schedule for any and all special projects or requests. Position Responsibilities: Knowledge of general postal operations. Familiar with different varieties of office/mail room equipment machines. Ability to work with various vendors regarding postal equipment, and or supplies. Will cordially accept all requests for postmarking envelopes, all print jobs, cutting of postcards, folding, mailing, or processing of anything requested by AAM employees. Tracks all outgoing company mail by utilizing the company software system for billing purposes. Date stamps all incoming mail into the appropriate department. Maintains current and accurate knowledge of postal rates/procedures. Orders mailing supplies: certified mail cards and stamps, Post Office, postal machine, etc. Forwards interoffice mail to Chandler, Phoenix and Peoria Offices, and on-site locations weekly. Collects all materials in the forwarding mailbox for released properties and mails them to the current management companies weekly. Takes first-class outgoing mail to the mailbox at 3:30pm daily. Presorted mail stays in the mail room until Presort vendor comes at approximately 3:30pm daily. Walks through Corporate office three times per day, once in early morning, once mid-afternoon and once in late afternoon, to collect mail in the mail bins placed around the office. Will post them and mail by 3:30 that day. Every morning, on first walk through, fill paper trays on all copiers throughout the corporate office. Receives all faxes that come into the corporate office, sorts them, and places them into the appropriate mailboxes. Maintains mailbox area. Processes all certified mail that is electronically sent from the Administrative Department and Homeowner Billing Department. Will print letters, fold, stuff, and attach certified mail tabs to envelopes and mail. Performs other related duties as directed.

Requirements

Ability to multitask, and prepare and process large amounts of mailroom items while being detail oriented.
Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
Exceptional organization and tracking skills.
Ability to function efficiently in a high volume, fast-paced environment.
Ability to proficiently utilize computer programs and mailroom database systems, including Microsoft office, internet and e-mail systems.
Ability to interact and work positively and effectively with staff at all levels.
Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
Ability to work collaboratively and cooperatively within the department as well as with other departments.
Must have a strong mechanical aptitude in regards to using mailroom technology and machines.

Responsibilities

Knowledge of general postal operations.
Familiar with different varieties of office/mail room equipment machines.
Ability to work with various vendors regarding postal equipment, and or supplies.
Will cordially accept all requests for postmarking envelopes, all print jobs, cutting of postcards, folding, mailing, or processing of anything requested by AAM employees.
Tracks all outgoing company mail by utilizing the company software system for billing purposes.
Date stamps all incoming mail into the appropriate department.
Maintains current and accurate knowledge of postal rates/procedures.
Orders mailing supplies: certified mail cards and stamps, Post Office, postal machine, etc.
Forwards interoffice mail to Chandler, Phoenix and Peoria Offices, and on-site locations weekly.
Collects all materials in the forwarding mailbox for released properties and mails them to the current management companies weekly.
Takes first-class outgoing mail to the mailbox at 3:30pm daily.
Presorted mail stays in the mail room until Presort vendor comes at approximately 3:30pm daily.
Walks through Corporate office three times per day, once in early morning, once mid-afternoon and once in late afternoon, to collect mail in the mail bins placed around the office. Will post them and mail by 3:30 that day.
Every morning, on first walk through, fill paper trays on all copiers throughout the corporate office.
Receives all faxes that come into the corporate office, sorts them, and places them into the appropriate mailboxes.
Maintains mailbox area.
Processes all certified mail that is electronically sent from the Administrative Department and Homeowner Billing Department. Will print letters, fold, stuff, and attach certified mail tabs to envelopes and mail.
Performs other related duties as directed.