Mailroom Clerk

Farah & Farah P.A • Jacksonville, FL

386d

About The Position

The Mailroom Clerk position at Farah & Farah is essential for managing the flow of incoming and outgoing mail within the organization. This role supports the legal teams by ensuring timely delivery and organization of mail, contributing to the overall efficiency of the firm. The ideal candidate will thrive in a fast-paced environment and possess strong organizational skills, professionalism, and a commitment to confidentiality.

Requirements

• Polished professional with outgoing attitude, be a team player.
• Outstanding time-management and typing skills with proficiency.
• Demonstrated excellent organizational, coordinating, and personal interface skill.
• Proven job diligence, dedication, and attention to detail.
• Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment.
• Familiarity and working knowledge of general office machines (fax, copier, printers, etc.).
• Computer Competency with working knowledge of MS Office (Outlook, Word, Excel, etc.).
• Professional presentation in attire, demeanor, appearance, and compliance to company dress code.
• Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors.
• Strong sense of confidentiality and ability to exercise sound judgment.
• Ability to work under pressure to meet deadlines.
• Must be able to lift to 30 pounds.
• Must be able to traverse office facilities to pick up mail.
• The ability to learn locations and organizational structure of the company.
• Basic understanding of postage rates and regulations.
• Ability to correctly sort and distribute large amounts of mail.
• Understand and follow written and oral instructions.

Nice To Haves

• Previous experience working in a law firm is a plus.

Responsibilities

• Receive mails coming into the organization or from the post office.
• Record the date of receipt, name of the sender, and location of the receiver.
• Sort the mails or packages according to locations or departments.
• Weigh each mail or package and append the appropriate amount of postage stamp.
• Deliver mails to departments and to individuals within the organization; and collect mails to be sent out from them.
• Ensure that mailroom never runs short of materials required for posting mails such as postage stamps, envelopes, and markers.
• Maintain a good relationship with courier agencies to ensure that they are readily available when the need for their services arises.
• May be responsible for procuring materials used by the mailroom.
• Ensure that the mailroom and surroundings are always neat.
• Maintain high level of confidentiality in handling mails.
• Monitor the movement of mails sent outside the organizations.
• Assist in training newly employed mail clerks.

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• Paid Time off
• 401K
• Employer Paid Short Term Disability and Basic Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed