Mailroom Clerk/Maintenance Assistant

JLL•Ewing Township, NJ

3d•$21 - $23•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: This dual-role position combines mailroom operations with facility maintenance support across multiple JLL-managed sites. You'll be responsible for managing all mail and package services while providing essential maintenance assistance to ensure smooth daily operations. This role requires travel between locations and serves as a key support function for building operations and client services. You will maintain positive client relationships, deliver exceptional customer service, and ensure all mailroom and facility tasks are completed efficiently and safely while supporting JLL's commitment to operational excellence. What your day-to-day will look like: Process, handle, and maintain records for all incoming and outgoing mail, courier deliveries, and packages; drive company vehicle daily to pick up and deliver mail at the post office Research and follow up on tracking inquiries for mail and packages; maintain organized mail stops and package rooms across facilities Deliver catering and supplies between multiple sites as needed; pick up and deliver newspaper to assigned employees and VPs Assemble, move, and relocate office furniture including desks, chairs, and filing cabinets; assist with meeting and event setups as required Operate material handling equipment such as forklifts safely and efficiently; perform overhead work and tasks at various heights following safety protocols Complete monthly emergency lights and emergency sign inspections; deliver copy paper to the copy rooms monthly or as needed Conduct regular mailroom inspections, manage supply inventory, gather and station Iron Mountain shred bins for pick-ups in the dock area, and process daily invoices while stamping all outgoing mail for daily post office delivery

Requirements

High school diploma required
Valid driver's license
1-3 years of experience in mailroom operations, facilities, or related field
Ability to lift 50 lbs. and perform physical tasks including bending and overhead work
Strong organizational and analytical skills
Excellent interpersonal and customer service skills
Flexibility to travel between multiple sites
Commitment to quality service delivery and safety protocols

Nice To Haves

Proficiency in MS Office Suite, Outlook, and basic computer applications
Experience operating material handling equipment (forklifts)
Experience providing solutions for special mail requirements including bulk mail processing

Responsibilities

Process, handle, and maintain records for all incoming and outgoing mail, courier deliveries, and packages
Drive company vehicle daily to pick up and deliver mail at the post office
Research and follow up on tracking inquiries for mail and packages
Maintain organized mail stops and package rooms across facilities
Deliver catering and supplies between multiple sites as needed
Pick up and deliver newspaper to assigned employees and VPs
Assemble, move, and relocate office furniture including desks, chairs, and filing cabinets
Assist with meeting and event setups as required
Operate material handling equipment such as forklifts safely and efficiently
Perform overhead work and tasks at various heights following safety protocols
Complete monthly emergency lights and emergency sign inspections
Deliver copy paper to the copy rooms monthly or as needed
Conduct regular mailroom inspections
Manage supply inventory
Gather and station Iron Mountain shred bins for pick-ups in the dock area
Process daily invoices while stamping all outgoing mail for daily post office delivery