Mailroom Associate

Ricoh Electronics • West Chester, PA

86d

About The Position

This part-time position operates Monday to Friday from 8:00 AM to 12:00 Noon, performing analytical and interpretive tasks related to financial and expense transactions. The role is responsible for prioritizing tasks to meet daily, weekly, and monthly KPIs. Duties may include customer service, internal training, legacy system support, data analysis, problem resolution, and escalation. The position requires close collaboration with other departments for review and resolution, emphasizing strong customer service and follow-up skills.

Requirements

• Intermediate to advanced proficiency in Microsoft Outlook, Excel, and Word.
• Associate's degree or equivalent work experience.
• Prior experience in Customer Care or Technical Support preferred.
• Strong verbal and written communication skills.
• High attention to detail.
• Excellent analytical and organizational skills.

Nice To Haves

• Ability to multitask and manage fluctuating workloads.
• Effective decision-making skills.
• Ability to work accurately in a fast-paced environment with minimal supervision.
• Strong team collaboration and independent work capabilities.
• Goal-oriented with strong planning and prioritization skills.
• Strong analytical and organizational abilities.
• Ability to interpret general instructions and communicate effectively with diverse audiences.

Responsibilities

• Responds to customer inquiries via phone, email, and instant messaging within established timelines.
• Creates, monitors, updates, and closes employee profiles in the travel and expense database.
• Conducts research and analysis using tools such as Concur, Citibank, and online resources.
• Communicates customer policies effectively to external stakeholders.
• Troubleshoots and resolves intermediate to advanced Concur and expense-related issues.
• Escalates unresolved issues to management for timely resolution.
• Maintains files and control records in compliance with internal controls.
• Interacts regularly with employees across departments (Executive, Treasury, HR, Legal, etc.).
• Assists with reconciliation of corporate card accounts and other financial transactions.
• Provides customer service and training to internal and external users.
• Adheres to both Ricoh and customer policies and procedures.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Industry: Machinery Manufacturing
• Education Level: Associate degree