Mailroom Assistant I Rock Island IL
About The Position
We’re hiring a Mailroom Assistant to join our Rock Island, IL team. The Mailroom Assistant will be responsible for overall mailroom operations including processing incoming and outgoing mail, shipments, inventory management and vendor reconciliation. This role also provides reception coverage, answering phones, greeting visitors and supporting Corporate Service Group administrative tasks. Principal Responsibilities Prepare and process mailings, transmittals, and shipping (USPS, UPS, FedEx, couriers) Sort and distribute all incoming mail and packages across two office locations Maintain inventory of all shipping and office supplies and order replenishments Reconcile vendor monthly statements and support shipping account management Perform administrative duties to support mailroom processes and the Corporate Service Group such as meeting arrangements, business card ordering and travel coordination Provide reception coverage including answering and directing incoming calls, greeting visitors and providing a positive first impression of the company Maintain confidentiality of project/client, corporate and employee matters Other Duties as assigned
Requirements
- Strong verbal and written communication skills
- Proficient in Microsoft Office Suite or related software
- Excellent organizational skills and attention to detail
- Self-motivated, flexible and ability to prioritize
- Perform well in a fast-paced environment
- Strong organizational and customer service skills
- Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
- High School Diploma or equivalent required
- Must have reliable vehicle, valid driver’s license, and insurance.
- Must be comfortable using personal vehicle daily to support mailroom tasks.
Nice To Haves
- Associate’s Degree or Certificate preferred
- Prior administrative or mailroom experience is preferred.
Responsibilities
- Prepare and process mailings, transmittals, and shipping (USPS, UPS, FedEx, couriers)
- Sort and distribute all incoming mail and packages across two office locations
- Maintain inventory of all shipping and office supplies and order replenishments
- Reconcile vendor monthly statements and support shipping account management
- Perform administrative duties to support mailroom processes and the Corporate Service Group such as meeting arrangements, business card ordering and travel coordination
- Provide reception coverage including answering and directing incoming calls, greeting visitors and providing a positive first impression of the company
- Maintain confidentiality of project/client, corporate and employee matters
- Other Duties as assigned
Benefits
- As a 100% employee-owned firm, we combine the resources of a national design leader with the supportive culture of a local office.
- Join a team where ideas are welcomed, professional development is supported, and every contribution makes a difference.
- IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement.
- We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement.
- Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
