Mail Room Clerk

Cushman & Wakefield•South San Francisco, CA

3d•$24 - $28

About The Position

This position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include mail, print (MFD troubleshooting and maintenance), hospitality, facilities and audio/visual. Pick up and deliver copy jobs, faxes, and packages. Assume accountability for all support functions for assigned floor(s)

Requirements

Able to lift 50-75 lbs.
General knowledge of audio/visual equipment.
High school diploma or equivalent (GED).
Copier/fax/FedEx/postage machine knowledge.
Basic computer skills.
Basic Mail room Experience.

Responsibilities

Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as needed.
Process all outgoing USPS and accountable mail.
Keep inventory of all supplies in mail areas-includes USPS and accountable mail.
Assist and notify end users of mail and shipping protocols.
Audit and update mail lists as needed.
Support confidential document shredding in accordance with stated policy.
Arrange and maintain conference rooms for meetings, lunches, and various events.
Maintain inventory of all office supplies (general supplies, paper, toner, etc.)
Prepare large volume print requests and finishing to colleague specifications.
Quality check all print work to ensure accuracy.
Use of high speed MFD’s (multi-function devices).
Provide service, colleague support and 1st level maintenance for MFD’s.
Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly.
Ensure pantries have adequate supplies and replenish as needed.
Maintain coffee and ice machines.
Distribute firm wide distributions as needed; desk drops.
Post client signage as requested in designated areas.
Clean and make ready workstations/offices for new hires.
Arrange conference rooms as needed for meetings to include beverage and food set-ups.
Cover reception desk as needed for both breaks and PTO coverage.
Order food for meetings as requested.
Clean conference rooms following meetings.
Collect glass and dishware, load, wash and return items to designated floor locations.
Order vending machine supplies as needed.
Stock vending machines with products as needed.
Clean out refrigerators and microwaves weekly or as needed.
Monitor clean desk policy for compliance.
First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist.
Report issues with audio/visual equipment to ensure quick resolution.
Prepare records for off-site warehouse storage following client established procedures and utilizing Iron Mountain connect system.
Create, edit an update files in file tracking software, specifically File Trail
Ensure correct process is followed when sending files off site or being stored electronically that is consistent with client policy.
Assist other OSA’s as needed to meet demand.
Work overtime as needed to assist with special projects.