Mail Room Clerk

Robert Half • Irvine, CA

391d

About The Position

The Mail Room Clerk position at Robert Half in Irvine, California, is a contract role focused on managing mail and courier services while supporting various office functions. This position plays a vital role in ensuring efficient mail operations within a dynamic industry, contributing to the overall effectiveness of the team.

Requirements

• Proficiency in general office functions is essential
• Experience in conducting training and familiarizing new hires with procedures
• Capability in handling and managing materials effectively
• An understanding of quality assurance and control procedures
• Proficiency in time management and prioritization
• Knowledge of medical coverage policies and procedures
• Experience in managing shipping functions is beneficial
• Ability to liaise and negotiate with vendors effectively
• Familiarity with facility management and maintenance
• Understanding of credit processes and management
• Experience in managing deposits and financial transactions
• Proficiency in managing payroll functions is essential
• Excellent communication skills, both written and verbal
• Experience in handling purchase orders and receipts
• Ability to work collaboratively with partners and stakeholders
• Experience in managing deliveries and logistics
• Skills in creating charts and graphs for data presentation
• Knowledge of printing processes and techniques
• Experience in interviewing practices and procedures
• Understanding of HIPAA regulations and compliance
• Familiarity with HealthCare.gov policies and procedures
• Experience in storage management and organization
• Knowledge of R Code programming language is beneficial.

Nice To Haves

• Experience in managing shipping functions is beneficial
• Knowledge of R Code programming language is beneficial.

Responsibilities

• Oversee the sorting, preparation, and delivery of all incoming and outgoing U.S. and inter-departmental mail, medical supplies, charts, and x-rays.
• Operate mailroom postage machine and Piney Bowes Inserter Machine.
• Maintain a record of monthly postal usage by department, and forward the information to the accounting department.
• Ensure correct postage is applied and mail is bagged correctly for pre-sort or post office.
• Work closely with couriers like FedEx and UPS for incoming mail, and track their shipments.
• Verify accuracy and condition of shipments by reconciling purchase orders and packing slips, and inspecting for damages.
• Store delivered materials in specified storage areas and maintain adequate supplies for employee lounge areas.
• Assist in the maintenance of inventory control system and print departmental Purchasing Reports.
• Prepare outdated pharmaceuticals to be picked up for destruction, incineration, or possible credit from vendors.
• Adhere to Universal Precautions, safety policies, and procedures at all times, and protect patients' protected health information in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards.
• Perform additional duties as assigned.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed