MAC Project Manager

JLL•New York, NY

2d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves This Relocation Project Manager position is a dynamic role focused on planning and executing workplace relocations of up to 1,000 people while maintaining exceptional client service. You'll serve as the single point of contact for all move management activities, coordinating cross-functional teams including vendors, facilities, IT, and construction partners. The role requires strong project management capabilities, attention to detail, and the ability to manage multiple projects simultaneously while meeting financial targets and client expectations. You'll develop project plans, manage budgets, oversee vendor relationships, and ensure seamless transitions that minimize disruption to business operations. Your day-to-day tasks will include: Planning, scheduling, and executing relocations for groups up to 1,000 people, serving as the primary client contact throughout the relocation process and ensuring client satisfaction from initiation through closeout Developing and maintaining comprehensive project plans, schedules, and budgets in collaboration with facility managers, construction teams, and key stakeholders while tracking project hours and forecasting utilization Managing vendor and contractor relationships including the bidding process, preparing RFPs, evaluating proposals, recommending selections, and ensuring compliance with performance standards Coordinating with service providers across IT, construction, furniture installation, and technology teams to determine implementation dates and manage work orders for furniture reconfigurations and space enhancements Maintaining project documentation including setting up files using Best Practices, developing client-specific reporting, performing data input into CAFM systems, ensuring data accuracy, and completing internal and client closeouts Preparing and distributing move communications, creating floor plans and file mapping, providing on-site support during moves, managing post-move help desks, and resolving punch list items to completion Leading project meetings with clients and stakeholders, managing financial targets, processing invoices for timely payment, and ensuring all activities comply with key performance indicators and company policies

Requirements

Bachelor's degree in project management, construction management, architecture, facility management, or related field
3-4 years of facility, project, or construction-related experience in a Corporate Real Estate environment
Demonstrated experience successfully planning and managing relocations of large groups (500+ people)
Proficiency in CAD/CAFM technology with move management modules and facilities management systems
Strong Microsoft Excel skills and enhanced ability to utilize the full Microsoft Office suite
Excellent written and verbal communication skills with proven ability to interact effectively with executive-level internal and external clients
Strong organizational and analytical skills with demonstrated ability to manage multiple priorities and work both independently and as part of a team

Nice To Haves

Project Management Professional (PMP) or similar project management certification
Background in project strategy planning, construction management, or architecture
Knowledge of construction and commercial real estate industry practices and terminology
Familiarity with architectural drawings, furniture planning concepts, and space planning principles
Experience with contract and proposal development including RFP creation and vendor evaluation
Understanding of business development principles and ability to contribute to client relationship management and expansion efforts
Previous experience leading teams and providing constructive feedback to project team members

Responsibilities

Planning, scheduling, and executing relocations for groups up to 1,000 people, serving as the primary client contact throughout the relocation process and ensuring client satisfaction from initiation through closeout
Developing and maintaining comprehensive project plans, schedules, and budgets in collaboration with facility managers, construction teams, and key stakeholders while tracking project hours and forecasting utilization
Managing vendor and contractor relationships including the bidding process, preparing RFPs, evaluating proposals, recommending selections, and ensuring compliance with performance standards
Coordinating with service providers across IT, construction, furniture installation, and technology teams to determine implementation dates and manage work orders for furniture reconfigurations and space enhancements
Maintaining project documentation including setting up files using Best Practices, developing client-specific reporting, performing data input into CAFM systems, ensuring data accuracy, and completing internal and client closeouts
Preparing and distributing move communications, creating floor plans and file mapping, providing on-site support during moves, managing post-move help desks, and resolving punch list items to completion
Leading project meetings with clients and stakeholders, managing financial targets, processing invoices for timely payment, and ensuring all activities comply with key performance indicators and company policies