MAC & Decom Project Manager

Cushman & Wakefield • Erlanger, KY

2d

About The Position

The MAC/Decommission Project Manager’s primary focus is to plan and manage facility move, add, change requests and decommission projects to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals. Scope of work may vary greatly from month to month. Must have the ability to adapt to changing priorities. Job Description: Serves as the primary client contact for furniture and equipment moves, adds, changes daily requests and relocation/decommission projects Regularly travels to sites locally and nationally Executes work order requests within the SLA guidelines and ensures all KPIs are met Partners with Occupancy Planner to develop migration plans and sequencing of small and large group-level relocations Ability to interpret furniture requests and specifications Ability to read floorplans and perform field measurements Develops/prepares meeting agendas, presentations, project budgets, meeting summaries, and timelines to ensure overall project objectives and client needs are met Reviews lease language and partners with Transaction Managers to ensure lease exit requirements are met Coordinates with Property Manager/Landlord (LL) for access to site Walk through sites with landlord and vendors to determine scope of work Performs detailed inventory of site FF&E assets with inventory management software Complies with all security and licensing requirements when moving or decommissioning site assets Ensures that PHI (personal health information) is always protected and that all protocols are followed Follows all safety and security protocols, licensing and certification requirements to remove health care supplies, equipment and technology from the site (e.g., x-ray equipment, biowaste, oxygen tanks, other specialty equipment, etc.) Initiates project kickoff meetings for leadership, onsite associates and vendor partners Effectively and confidently presents project status virtually over Teams and Zoom Provides detailed scope of work and obtains quotes and generates RFQs required for MAC and Decommission projects Assesses quotes to meet scope of work and budgets to ensure financial compliance Requests and issues POs to vendors Assesses field conditions and reviews all job safety expectations with vendors Provides onsite supervision of furniture moves, adds and changes and decommissions Actively procures donation recipients and is a donation champion Executes furniture disposition/donation plan and documentation Manages to timeline and budget throughout project lifecycle Escalates issues and actively participates in conflict resolution Perform walk through with LL to obtain site surrender release Ensures that project is delivered on time

Requirements

• Able to travel up 70-80% during peak times (planned and last minute)
• Learns new technology easily and uses it to the fullest potential (i.e. is tech savvy)
• Must have 3-5 years’ experience in one or more of the following: project management, facility management, clinical facility management, move or decommission management, commercial furniture specification
• Proficient with 3 or more of the following programs: PowerPoint, Excel, Teams, Adobe, Sortly inventory management, FAMIS 360 or other workorder system
• Experience with AutoCAD, Serraview or other CAFM systems, SmartSheet, Microsoft Project or other scheduling software
• Must have strong public speaking skills, customer service oriented and competent writing proficiencies
• Must have an associate degree or equivalent work experience
• Key Competencies Client Focus Communication Proficiency (oral and written) Technical Proficiency Time Management Champion for continuous improvement Team Player and can navigate changing priorities Flexible, agile, and highly detail oriented

Responsibilities

• Serves as the primary client contact for furniture and equipment moves, adds, changes daily requests and relocation/decommission projects
• Regularly travels to sites locally and nationally
• Executes work order requests within the SLA guidelines and ensures all KPIs are met
• Partners with Occupancy Planner to develop migration plans and sequencing of small and large group-level relocations
• Ability to interpret furniture requests and specifications
• Ability to read floorplans and perform field measurements
• Develops/prepares meeting agendas, presentations, project budgets, meeting summaries, and timelines to ensure overall project objectives and client needs are met
• Reviews lease language and partners with Transaction Managers to ensure lease exit requirements are met
• Coordinates with Property Manager/Landlord (LL) for access to site
• Walk through sites with landlord and vendors to determine scope of work
• Performs detailed inventory of site FF&E assets with inventory management software
• Complies with all security and licensing requirements when moving or decommissioning site assets
• Ensures that PHI (personal health information) is always protected and that all protocols are followed
• Follows all safety and security protocols, licensing and certification requirements to remove health care supplies, equipment and technology from the site (e.g., x-ray equipment, biowaste, oxygen tanks, other specialty equipment, etc.)
• Initiates project kickoff meetings for leadership, onsite associates and vendor partners
• Effectively and confidently presents project status virtually over Teams and Zoom
• Provides detailed scope of work and obtains quotes and generates RFQs required for MAC and Decommission projects
• Assesses quotes to meet scope of work and budgets to ensure financial compliance
• Requests and issues POs to vendors
• Assesses field conditions and reviews all job safety expectations with vendors
• Provides onsite supervision of furniture moves, adds and changes and decommissions
• Actively procures donation recipients and is a donation champion
• Executes furniture disposition/donation plan and documentation
• Manages to timeline and budget throughout project lifecycle
• Escalates issues and actively participates in conflict resolution
• Perform walk through with LL to obtain site surrender release
• Ensures that project is delivered on time

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree