Lope Shop Accounting Associate
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About The Position
Grand Canyon University is seeking a full-time Lopes Shop - Accounting Associate. The Lopes Shop Accounting Associate will play a crucial role in the financial operations of the Lope Shops, which offer compelling college clothing and accessories. This position involves assisting in the approval of all Lope Shop invoices, managing the Lope Shop P-card, preparing and submitting various financial reports, and overseeing other financial activities at the GCU Lope Shops. The ideal candidate will be committed to providing excellent service and improving processes to support the growth and evolution of the Lope Shops. In this role, the Accounting Associate will review all purchase requisitions and reconcile open and closed requisitions to ensure they match vendor invoices. Coordination with GCU Accounts Payable is essential to ensure invoices are approved for payment and paid within vendor terms. The associate will also review inventory levels in the GCU general ledger and the Lope Shop POS system to ensure accuracy. Monthly inventory and expense accrual entries will be prepared, along with variance analysis reports to management regarding discrepancies. Additionally, the associate will assist in preparing the Lope Shop E-commerce department's monthly sales tax report and quarterly inventory adjustment reports for submission to the GCU Accounting department. Responsibilities also include verifying that revenue and expense activities are booked to the proper budget lines, preparing weekly and monthly reports for submission to the GCU Accounting department, and reconciling monthly P-card purchases. The associate will gather and submit receipts for monthly P-card purchases to GCU Accounting and interact with internal department staff and vendors regarding purchasing and accounting policies and procedures. Adherence to accepted organizational accounting practices and procedures is critical, as is the review and approval of financial transactions. The associate may also assist with E-Commerce and Lope Shop operations as needed and support the Director and Assistant Director of Campus Retail & Licensing with special projects as assigned.
