Looking for an Energetic, Business Admin Assistant! (Part-Time)

About the position

We are seeking an experienced and polished Administrative Assistant to support the Executive Assistant of our busy CEO and become an integral part of our team. This person will be expected to perform a variety of tasks for the CEO's two major companies, help keep long-term projects on track and handle urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging part-time role.

Responsibilities

• Work closely with Nyman Business Manager / Executive Assistant to ensure elevated support of the owners and best business practices.
• Daily Mail: pick up, open, scan, file, shred as needed.
• Postal Services – Picking up and dropping off Parcels as needed.
• Managing UPS/FedEx deliveries to the home.
• Obtain Notary designation to support the owners with document execution.
• Filing; file corporate documents, vehicle titles, closing documents, personal records, in home office filing system (Personal & Professional).
• Scan and save documents in electronic shared drive.
• Printing and preparing documents for signature.
• Reconcile Mark’s Corporate Divvy charges and create PO’s for charges.
• Create PO’s as requested for invoices submitted for payment.
• Coordinate with EA on family travel. EA will book business travel.
• Assist owners with updating personal documents, Passports, TSA numbers, Travel Profiles, Driver License.
• Assist owners with home and auto insurance and annual auto registrations.
• Assist owners with scheduling auto maintenance such as oil changes, recalls, car washes and repair appointments.
• Assist owners with household services, scheduling and paying home contractors.
• Assist owners with household bills: Paying utilities, legal, timeshare billing, subscriptions.
• Assist owners with personal credit card reconciliation and monitoring.
• Setting up auto pays.
• Monitoring monthly household bills for accuracy.
• Canceling services as needed.
• Adding services as needed.
• Tracking subscriptions for services used by Managers home office (i.e. HULU, Netflix, XM Radio, Prime, Fitness Memberships, etc).
• Assist owners with filing Flexible Savings Account (FSA) receipts (both owners have an account).
• Assist owners with scheduling medical appointments for them and family. As well as scheduling wellness checks and massages.
• Maintaining / Ordering office supplies as needed for the home office (toner, paper, stationery, mailing supplies, etc.).
• Ability to keep office, desk, files and office supplies in a neat and orderly manner.
• Other projects and administrational duties as assigned by Manager/Owner.

Requirements

• Must have an automobile (job will require errands – mileage reimbursement included).
• Ability to work directly with owners in their home office.
• Previous experience in an Assistant role preferred.
• Superb communication and relationship building skills.
• Ability to manage rapidly shifting priorities.
• Ability to take initiative and ownership with little oversight.
• Knowledge of Microsoft Office Suite.
• Capable of assisting with technical assistance for computers, printers, scanners, WiFi services, cell phones, etc.
• Excellent written and verbal communication skills.

Benefits

• $23-$25/hour DOE and 40 hours of PTO/year.
• Early Wage Access: We are partnered with ZayZoon, an employee benefit that gives you instant access to a portion of your wages ahead of payday.