Logistics Coordinator

1 Resource Group•Baytown, TX

1d•$22 - $30

About The Position

The Logistics Coordinator is responsible for working in a cohesive team environment to ensure all shipments (domestic & international) are shipped in compliance with customer requirements. The scope of this position includes but is not limited to, functions such as processing orders, arranging shipments/deliveries for domestic transactions, imports and or exports, preparing/issuing shipping documents (data entry/inputs), tracking shipments, handling internal/external queries or complaints from counterparties, providing customer service, monitoring payment status, supporting payment collection, solving problems with customers and suppliers.

Requirements

High levels of output with consideration to accuracy, thoroughness, and dependability without close supervision. Demonstrate “right first time” ethos.
High levels of output of work maintaining the standard set for the job
Excellent attitude towards work, colleagues and supervisors and a willingness to help solve problems with others
Must have acceptable levels of knowledge for the job including departmental procedures
Able to demonstrate reliability in performing tasks accurately and within the allotted timescales.
Able to demonstrate reliability to conduct their job within the company’s and department’s work rules.
To demonstrate the acceptance, understanding and promotion of the company’s policies and procedures surrounding your job responsibilities
Demonstrate the ability and interest to suggest and develop sound new ideas and methods
To share ideas through appropriate written and oral communication; help development of others through leading by example, work allocation and prioritization
Familiarization of the company health and safety policy ensuring that the policy is adhered to by all.
Correct PPE is identified and worn.
Ensure Environmental procedures are complied with, and issues raised with manager as necessary.
Keep workstation tidy

Responsibilities

Oversee supply chain operations and ensure efficient and cost-effective distribution of goods
Interact with across departments and key players such as suppliers, customers, and third-party logistics service providers to plan, advise and co-ordinate transportation of materials, shipment costs and manage the timely flow of customer orders.
Facilitate the shipping of products from one destination to another, both domestic & International/ incoming & outgoing.
Receive shipments, ensure both quality and quantity & take immediate steps to avoid quality control issues
Ensure that assigned tasks are completed safely, in strict compliance with ISO & QA requirements, and in a timely basis to meet shipping requirements.
Understand Global Trade & Country Specific import and export rules
Maintain accurate records of dispatch activities, including delivery schedules, transportation manifests, and customer information.
Plan and optimize transportation routes and processes to maximize efficiency and minimize costs.
Continuously identify opportunities for process improvement and implement solutions to enhance the effectiveness of logistical operations.
Arrange booking of ocean vessels and drayage for export containers and update systems accordingly
Evaluate and implement logistics technology solutions to enhance tracking, visibility, and overall efficiency
Foster strong relationships with team members both overseas and domestically
Work with customs brokers and logistics companies to handle importation, arrival notices, customs documents, and payments
Coordinate with the finance team to handle all shipping, tariffs, and customs costs
Prepare and deliver export documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, etc.
Shipment status tracking and monitoring: continuously monitor the export shipment and report irregularities
Collaborate with the Global Logistics team and provide support as needed
Assist in coordinating truck, rail, and international shipments
Collaborate with team members to gather and compile data for reports and presentations.
Conduct quality checks to ensure documents meet established standards.
Maintain confidentiality and security of sensitive information.
Ensure consistency and quality of communications and presentations, publish organizational announcements to company intranet and develop communications to internal and external stakeholder groups as needed.
Provide varied administrative support activities including, but not limited to, maintenance of files, forms and various project documentation, order supplies, ensure payment of vendor invoices, and provide backup support to other site disciplines, as needed.
Maintain accurate and legible records that align with Colloids ISO requirements as well as Good Documentation Practices (GDP)
Fulfill any other reasonable responsibility or duty as identified or requested by the Site Leader
Maintain department Key Performance Indicator’s.
Serves as the first contact for inquiries and oversees all aspects of the front desk.
Maintain complete and open lines of communication with other personnel, functional groups, or departments to facilitate operations and interaction in the organization.
Keep Site and Global Leadership Team informed of status and progress, by ensuring that regular and periodical communication takes place.
Maintain professional conduct, attendance, and high ethical standards in the workplace, complying with company's policies and procedures.
Fulfill mandatory training requirements applicable for department and job duties as appropriate.
Documentation is accurate and concise.