Logistics Coordinator

Do it Best•Fort Wayne, IN

11d

About The Position

We are seeking a detail-oriented and highly organized Logistics Administrative Assistant to support our logistics and supply chain operations. The ideal candidate will play a key role in data analysis, KPI reporting, report generation, and process coordination. This position involves managing schedules, coordinating travel, maintaining documentation, processing and tracking invoices and purchase orders, budget planning, and providing direct administrative support to the VP of Logistics and broader logistics team. The successful candidate will demonstrate excellent analytical, communication, and organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree in business, logistics, or related field preferred.
2–5 years of administrative, analytical, or operations support experience, preferably in logistics, supply chain, or transportation.
Demonstrated experience working with large datasets, reporting tools, or ERP systems (e.g., SAP, Oracle, or similar).
Proven experience in managing complex scheduling and travel coordination for leadership or multi-site teams.
Experience handling confidential information and supporting executive-level communication.
Spreadsheet proficiency
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Experience with logistics or ERP software (e.g., SAP, Oracle, or similar)
Dependable with a strong work ethic
Excellent customer service and communication skills – both written and oral
Pleasant telephone personality and positive attitude
Ability to work well within a team atmosphere
Drive resolution to problems
Investigate and deep dive problems
Strong analytical skills
Ability to multitask and work under pressure in a fast-paced environment.
Attention to detail and accuracy.

Responsibilities

Provide direct administrative and analytical support to the logistics leadership team.
Compile, analyze, and maintain key performance indicators (KPIs) and operational dashboards.
Pull, organize, and interpret data from multiple systems for weekly and monthly reports.
Create and maintain spreadsheets, reports, and presentations to support decision-making.
Process, track, and reconcile invoices and purchase orders for the logistics department.
Manage calendars, coordinate meetings, and organize department schedules.
Book and coordinate travel arrangements and itineraries for department personnel.
Prepare meeting agendas, record minutes, and distribute follow-up action items.
Maintain department records, filing systems, and documentation in compliance with company policies.
Collaborate cross-functionally with other departments to gather information and resolve issues.
Support the creation and continuous improvement of internal workflows and documentation standards.
Monitor and Create DC Communications and KPIs.