Logistics Back Office Specialist

Nebius • NJ

89d • $28 - $36

About The Position

The Logistics Back Office Specialist supports the logistics department by managing ERP and WMS data, coordinating stock control, and ensuring data accuracy across systems. The role includes processing payments for logistics partners, maintaining financial documentation, and providing analytical support. In this position, the specialist is expected to work independently, resolve discrepancies, and propose improvements while escalating complex or strategic issues to senior staff.

Requirements

• 2+ years of experience in logistics back-office, ERP/WMS support, or supply chain administration.
• Strong working knowledge of ERP/WMS systems (SAP, Oracle, NetSuite, or similar).
• Solid understanding of stock control principles and reconciliation.
• Experience with financial flows (invoice verification, payment coordination).
• High attention to detail with strong analytical and problem-solving skills.
• Ability to work independently and resolve issues with minimal supervision.

Responsibilities

• Process and validate invoices from logistics partners (carriers, warehouses, customs brokers).
• Ensure timely payments in coordination with finance and accounting departments.
• Investigate discrepancies between invoices and agreed contracts.
• Maintain accurate financial documentation for audits and compliance.
• Input, update, and validate logistics data in ERP and WMS systems.
• Ensure correct mapping of stock movements (receipts, issues, transfers).
• Reconcile ERP/WMS data with warehouse operations.
• Prepare reports on stock accuracy, partner payments, and logistics KPIs.
• Identify and correct discrepancies between system records and physical stock.
• Highlight recurring data accuracy issues and propose preventive measures.
• Support cyclical and annual stock checks with accurate reporting.
• Document workflows for ERP/WMS operations and partner payments.
• Suggest improvements to reduce system errors and data mismatches.

Benefits

• 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) Plan: Up to 4% company match with immediate vesting.
• 20 weeks paid parental leave for primary caregivers, 12 weeks for secondary caregivers.
• Company-paid short-term, long-term, and life insurance coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level