Logistics associate

World Food Programme•Lebanon, PA

About The Position

ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. JOB PURPOSE Under the supervision of the logistics officer, the incumbent will be responsible for supporting the smooth and efficient tacking of cargo, and oversight of port operations. The duties includes but not limited to: coordinating with partners to receive, compile, consolidate and allocate dispatches; coordinating vessel arrivals and departures; allocation of resources (transport vehicles, port personnel, etc) for cargo handling operations; supervising cargo loading and unloading processes, and ensuring compliance with safety standards and customer requirements ; handling of cargo transfers to storage or transportation; coordination of vessel schedules, docking, and documentation, etc. The role also involves reviewing and assessing warehousing and transportation conditions to ensure standards are met. Additionally, the incumbent will verify that notifications are complete, supporting efficient and effective logistics operations. In addition, the incumbent is required to manage a range of warehouse activities including safeguarding of commodities and supplies and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines. JOB PURPOSE Under the supervision of the logistics officer, the incumbent will be responsible for supporting the smooth and efficient tacking of cargo, and oversight of port operations. The duties includes but not limited to: coordinating with partners to receive, compile, consolidate and allocate dispatches; coordinating vessel arrivals and departures; allocation of resources (transport vehicles, port personnel, etc) for cargo handling operations; supervising cargo loading and unloading processes, and ensuring compliance with safety standards and customer requirements ; handling of cargo transfers to storage or transportation; coordination of vessel schedules, docking, and documentation, etc. The role also involves reviewing and assessing warehousing and transportation conditions to ensure standards are met. Additionally, the incumbent will verify that notifications are complete, supporting efficient and effective logistics operations. In addition, the incumbent is required to manage a range of warehouse activities including safeguarding of commodities and supplies and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines. The selected candidate is expected to produce organized and accurate work and to interact in a professional and client-oriented manner demonstrating good communication and proactivity skills.

Requirements

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable
Experience: At least 6 years in logistics operations, or port operations or transportation.
Language: Fluency in both oral and written communication in English and Arabic.
Good communication skills to engage effectively with internal and external stakeholders, and to present information in a structure manner.
Experience in downstream logistics
Ability to assess performance of third-party logistics providers
Experience analyzing data (on commodities, funds, etc.) and drafting reports.
Knowledge of MS Office and Excel.
Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
Experience in administering third party service providers’ contracts.
Experience in compiling contract documentation.
Experience in contract execution.

Nice To Haves

Knowledge of French language is an added advantage.

Responsibilities

Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
Manage logistics vendors’ contracting activities including performance monitoring and measurement.
Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
Support oversight for commodity accounting data quality and integrity.
Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.