Logistics and Project Coordinator
About The Position
Black Cultural Zone Community Development Corporation (BCZ CDC) is seeking a Logistics & Project Coordinator with a demonstrated track record in executive administration, travel management, and project support. The Logistics & Project Coordinator is a critical support role responsible for handling the complex logistics of the CEO's office, managing travel arrangements, and providing comprehensive administrative and coordination support for key organizational events and teams. This role requires an individual who can manage multiple moving parts, ensuring that high-level operations, events, and essential project deliverables run seamlessly and professionally to advance the BCZ's mission. This position is vital for advancing BCZ CDC's mission to unapologetically center Black arts, culture, and economics in East Oakland and to guide the organization toward sustainability and maximizing its mission impact. We are seeking someone who is connected to and has a love for the East Oakland community. We are excited to welcome a new member to our team who shares our vision and is ready to jump in and make a difference.
Requirements
- Education & Experience: A minimum of three years of experience in executive administration, project coordination, or a high-volume logistics role is required.
- Specialized Knowledge: Demonstrated experience managing all components of executive travel and high-profile meeting logistics is required. Expert proficiency in using digital tools and databases to manage project files and tracking systems is required.
- Abilities: Exceptional ability to maintain confidentiality and discretion regarding executive and organizational matters is essential. You must possess an exceptional organizational, time management, and attention-to-detail skills. Proficiency in organizational software, calendar management tools (e.g., Google Calendar, Microsoft Outlook), and file management systems (e.g., Google Workspace/SmartSheets) is required.
- Physical Demands: Essential functions require the ability to sit for long periods, perform repetitive motions (keyboarding), stand, reach, lift, and carry 20 pounds, and bend.
Responsibilities
- Travel & Event Logistics: Manage all travel-related logistics for the CEO, the SDAG team, and others traveling with the CEO. This includes managing the logistics for priority meetings for the CEO's office, such as Board of Directors meetings, collaborative meetings, and funder tours.
- Project & Task Management: Assist with project management to ensure the timely completion of tasks and deliverables across teams. This includes taking the lead in creating and managing initiative folders and deliverable trackers.
- Administrative Support: Provide comprehensive administrative and logistical support to ensure the smooth operation of key strategic teams, including Collaborative Governance & Partnerships, Initiative Incubation, Integration & Evaluation, and Policy & Strategic Insights.
- Materials & Expense Management: Prepare, organize, and distribute all necessary materials (agendas, reports, presentations, handouts) for the CEO, Board of Directors, funder meetings, and key collaborative sessions. Track, reconcile, and process expense reports for the CEO and key strategic team members.
- Concierge & Coordination: Serve as the primary concierge for logistical support for office staff and external visitors. Facilitate communication and collaboration between teams, completing logistical tasks for key internal and external events.
- On-Site Execution: Serve as the lead logistical coordinator during major on-site events, ensuring all setup, flow, technical needs, and catering arrangements are executed according to plan.
Benefits
- Paid Sick Leave (accrues at a rate of 1 hour per 30 hours worked up to 80 hours per year) after 90 days of employment
- Retirement Plan via CalSavers Program
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
