Logistic Support Specialist

CICONIX, LLC•Silver Spring, MD

4d•Onsite

About The Position

Supports the NMHM Logistics Management Supervisor in functional areas to include logistics, facility services, safety, physical security, event planning, and administrative support. Assists with warehouse inventory and excess management, as directed. Supports indoor and outdoor event setup/teardown ensuring chairs, tables, tents, and other support equipment is available and properly inventoried, cleaned and returned to its designated storage location. Monitors and prepare supply replenishment requests for all First Aid stations, Automated External Deliberator (AED’s), Torniquet stations, fire extinguishers, and general supply requirements within both buildings. Weekly/monthly check for serviceability and sign inspection tags of all eyewashes and fire extinguishers. Performs, daily Random-Access Measure (RAMs) security surveillance rounds in and around both buildings in the morning and before leaving, looking for safety, security, mechanical issues, or unsafe conditions. Performs monthly panic button tests in coordination with PMO. Escort, monitor, and assist contractors and visitors as needed, i.e., provide access for inspection visits, facility work etc. After weekly/monthly testing of each building, document all backup generator fuel levels provided by the maintenance contractor. Knowledge and expert proficiency using Microsoft Office 365 products to include Excel, PowerPoint, Outlook, Word, Publisher, Access and DMLSS to enter/retrieve data and create and update work products. Have a functional working knowledge of TEAMs. Actively participate in internal and external meetings regarding space utilization and building maintenance issues and assist coordinating space management requirements for office, storage, or special use space. Routinely inspect buildings for cleanliness, lighting, temperature control, maintenance, safety, security issues, and report problems to the Supervisor. As required, liaison with the maintenance contractor, to communicate, call in, or email messages to schedule or create service tickets for service support. Enter/retrieve facility project data into MS Excel spreadsheets and Defense Medical Logistics Standard Support System (DMLSS), Facilities Module to track facility project status, prioritization, and related issues. Actively participate in internal and external meetings regarding space utilization and building maintenance issues and assist to resolve space utilization and building maintenance issues. Performs market research and prepares acquisition documentation for requirements, as directed. Open and close buildings 2500 and 178 as directed. Receive visitors/contractors, as directed. Performs routine inspections of buildings, monitoring cleanliness, lighting, temperature, safety etc. and report problems. May include staffing and reporting of entry/exit points to ensure appropriate coordination of those entering or exiting structures. Receives requests from staff for alterations, repairs or minor construction and meets with appropriate staff members to understand the scope of the project. Reviews drawings, materials and equipment proposals to assess fair and reasonable estimates prior to project initiation. Assist the Facility Manager to ensure contractors work within museum established guidelines to safeguard and ensure minimal impact on artifacts and visitor experience. Assists the Facility Manager organizing, scheduling and controlling maintenance activities maximizing building functionality and minimizing disruption to Museum operations. Assist the Facility Manager ensuring contractor’s work is IAW Museum established guidelines and minimal impact on artifacts and visitor experience.

Requirements

Bachelor's Degree
4 years of experience
Bachelor’s degree in Facility Management, Supply Chain Management, or similar advanced studies.
Four (4) years’ experience gained through performing, logistics, facility management, and administrative functions; consisting of, but not limited to, acquisition, inventory, property accountability, and warehouse management.
Prepares operating procedures to develop, administer, monitor, and coordinate a wide variety of logistics and maintenance actions.
Strong knowledge of acquisition management, property accountability, receiving, warehouse management, and the electrical and or mechanical trades, safety, security, and standard customer service practices.
Experience applying a comprehensive range of facility operations, principles, concepts, and practices with complicated technical requirements, evaluate customer requests for facility repair, maintenance, safety, and security.
Strong written and oral communication skills and strong customer service skills.
Knowledge and expert proficiency using Microsoft Office 365 products to include Excel, Power Point, Word, Publisher, Access and have proven experience using the Defense Medical Logistics Standard System (DMLSS) to input, manipulate, and retrieve data and information relative to logistics and facility management activities.
U.S. Citizenship and a successful background investigation are required.
Ability to obtain and maintain a government security clearance.
Willingness to comply with the government vaccination requirements.

Responsibilities

Supports the NMHM Logistics Management Supervisor in functional areas to include logistics, facility services, safety, physical security, event planning, and administrative support.
Assists with warehouse inventory and excess management, as directed.
Supports indoor and outdoor event setup/teardown ensuring chairs, tables, tents, and other support equipment is available and properly inventoried, cleaned and returned to its designated storage location.
Monitors and prepare supply replenishment requests for all First Aid stations, Automated External Deliberator (AED’s), Torniquet stations, fire extinguishers, and general supply requirements within both buildings.
Weekly/monthly check for serviceability and sign inspection tags of all eyewashes and fire extinguishers.
Performs, daily Random-Access Measure (RAMs) security surveillance rounds in and around both buildings in the morning and before leaving, looking for safety, security, mechanical issues, or unsafe conditions.
Performs monthly panic button tests in coordination with PMO.
Escort, monitor, and assist contractors and visitors as needed, i.e., provide access for inspection visits, facility work etc.
After weekly/monthly testing of each building, document all backup generator fuel levels provided by the maintenance contractor.
Knowledge and expert proficiency using Microsoft Office 365 products to include Excel, PowerPoint, Outlook, Word, Publisher, Access and DMLSS to enter/retrieve data and create and update work products. Have a functional working knowledge of TEAMs.
Actively participate in internal and external meetings regarding space utilization and building maintenance issues and assist coordinating space management requirements for office, storage, or special use space.
Routinely inspect buildings for cleanliness, lighting, temperature control, maintenance, safety, security issues, and report problems to the Supervisor. As required, liaison with the maintenance contractor, to communicate, call in, or email messages to schedule or create service tickets for service support.
Enter/retrieve facility project data into MS Excel spreadsheets and Defense Medical Logistics Standard Support System (DMLSS), Facilities Module to track facility project status, prioritization, and related issues.
Actively participate in internal and external meetings regarding space utilization and building maintenance issues and assist to resolve space utilization and building maintenance issues.
Performs market research and prepares acquisition documentation for requirements, as directed.
Open and close buildings 2500 and 178 as directed.
Receive visitors/contractors, as directed.
Performs routine inspections of buildings, monitoring cleanliness, lighting, temperature, safety etc. and report problems. May include staffing and reporting of entry/exit points to ensure appropriate coordination of those entering or exiting structures.
Receives requests from staff for alterations, repairs or minor construction and meets with appropriate staff members to understand the scope of the project.
Reviews drawings, materials and equipment proposals to assess fair and reasonable estimates prior to project initiation.
Assist the Facility Manager to ensure contractors work within museum established guidelines to safeguard and ensure minimal impact on artifacts and visitor experience.
Assists the Facility Manager organizing, scheduling and controlling maintenance activities maximizing building functionality and minimizing disruption to Museum operations.
Assist the Facility Manager ensuring contractor’s work is IAW Museum established guidelines and minimal impact on artifacts and visitor experience.