Loan Closing Specialist - Phoenix, AZ

Vensure Employer Services•Phoenix, AZ

44d

About The Position

We are a private equity real estate firm redefining the norms of credit and structured finance. Backed by 115+ years of combined leadership experience and a team built for agility, depth, and discipline, we're reimagining how private capital intersects with commercial real estate-and how exceptional teams drive meaningful outcomes for investors. Our mission is to "build something awesome" with a client-centric philosophy of service and an amazing team of innovative and driven professionals. We are seeking a detail-oriented and proactive Commercial Real Estate Loan Closing Specialist to own the end-to-end process for loan closings, modifications, and payoffs. This role is the primary point of contact coordinating with borrowers, legal counsel, title/escrow, and internal teams to ensure every transaction is executed cleanly, compliantly, and on time. Typical workload is 0-5 closings per month, with modifications and payoffs handled regularly. When transaction volume is lighter, this role will also contribute through cross-department collaboration with Legal and Asset Management. If you thrive on precision, timelines, and cross-functional coordination-and want to help build an institutional-grade platform-we invite you to apply.

Requirements

Demonstrated ability to manage multiple transactions simultaneously, from initial approval through closing and payoff.
Strong interpersonal and stakeholder management skills across Legal, Underwriting, Asset Management, Servicing, and external counterparties.
Checklist discipline, meticulous organization, and ownership mindset.
Bachelor's degree in Business, Finance, Real Estate, Legal Studies, or related field (or equivalent experience).
3-5+ years in commercial real estate loan closings, modifications, or transaction management at a debt fund, lender, bank, title/escrow company, or law firm.
Strong working knowledge of loan agreements, promissory notes, mortgages/deeds of trust, guaranties, assignments, title/escrow, payoff verifications, and release processes.
Proficiency with Excel/Sheets, e-signature platforms (e.g., DocuSign), and document management systems.

Nice To Haves

Paralegal or legal assistant experience, notary certification (or ability to obtain), familiarity with syndicated loans or structured finance, and exposure to fund operations.
Loan closing software (ProDeal) familiarity a plus.

Responsibilities

Manage the full loan closing process from credit approval through funding, serving as the primary point of contact across internal teams, outside counsel, title/escrow, and counterparties.
Track and verify all closing deliverables including loan documents, title reports, insurance certificates, escrow instructions, and third-party reports.
Ensure all conditions precedent to closing or modification are satisfied and documented.
Coordinate loan modifications, which follow processes similar to closings, including amended documentation, approvals, escrow/title updates, and recordings.
Oversee loan payoffs by verifying payoff statements, coordinating final wire instructions, and ensuring proper release of liens, guaranties, and UCC filings.
Validate document execution, collect signatures, and coordinate notary and closing packages.
Manage the perfection of collateral through timely recordings, UCC filings, continuations, and delivery of final title policies/endorsements.
Organize and maintain accurate physical and electronic loan files, including custodian vaulting, indexing, and version control.
Deliver complete boarding packages to Loan Servicing and Asset Management, ensuring accurate setup of escrows, reserves, and ticklers.
Monitor and clear post-closing and post-modification exceptions within required timeframes.
Support General Counsel with amendments, consents, and forbearance agreements, and coordinate with outside counsel as needed.
Collaborate with Asset Management on documentation governance and special situations requiring perfected and current records.
Proactively identify process improvements and refine checklists, templates, and workflows to shorten timelines and reduce errors.