Live Events Coordinator

Barstool Sports • New York, NY

4h • Onsite

About The Position

Barstool Sports is looking for a Live Events Coordinator to support the Live Events Team out of our New York City office. This position will provide full administrative and logistical support to the events department, including booking travel, coordinating vendors, assisting with event planning (research, sourcing, show books, collateral), managing budgets/invoices, maintaining calendars/reports, and overseeing inventory/shipping. On-site, support setup, guest check-in, vendor management, and breakdown for seamless execution.

Requirements

• 2-5 Years of Relevant Experience
• Must be able to work flexible hours, evenings and weekends based on the event schedule
• Heavy travel required
• Someone with excellent communication skills
• Ability to meet the physical demands of the job (standing for long periods of time, lifting heavy loads of up to 40 pounds etc.)
• Self-motivated, focused, and Goal-oriented
• Adaptable to ongoing and unexpected change; ability to pivot when required
• Desire to learn and willingness to learn
• Excellent knowledge of Microsoft Excel, Word, and Google Docs, Google Sheets

Responsibilities

• Assist with administrative tasks associated with the department and individual events
• Book heavy travel for staff and talent
• Assist in planning, organization and preparation of events, ensuring all logistics are in place with vendors, venues and partners
• Assist in the production of digital and print collateral for all events
• Help Events Manager coordinate with vendors, supplies, partners to ensure all event details and logistics are planned and properly secured
• Helping to organize invoices, credit card statements and other budget related items.
• Research different vendors as it relates to on-site events including, but not limited to, security, staging, catering and craft services
• Create show books that have detailed information about venue, travel, and on-site resources
• Provide day of event support, including setting up and breaking down event spaces, managing guest flow/check-in, ensuring event logistics and vendors are in place
• Provide general departmental support and assist with day-to-day departmental needs
• Always keep all calendars and reporting documents up to date
• Maintain clear communication with the events team, partners, vendors and stakeholders to ensure all event details are accurate and deadlines are met
• Inventory Management of events supplies
• Oversee shipping and packaging of event supportive supplies

Benefits

• Competitive medical, dental, and vision insurance; Flexible Spending Accounts and Commuter Benefits
• A 4% 401(k) employer match
• Unlimited vacation time, including Summer break in July and Holiday break in December
• Monthly employer contribution towards cell phone reimbursement
• Employee discount to the Barstool Sports store
• Financial wellness benefits through Origin
• A monthly stipend for UberEats

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed