Litigation Support Specialist (Office Specialist 1) - Eugene Child Advocacy and Protection Division

State of Oregon • Eugene, OR

10d • Hybrid

About The Position

This work matters! The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Eugene Legal office is seeking to hire a seasoned Litigation Support Specialist. Support Specialists with an eye for detail and thrive in a fast-paced environment will excel as part of our team whose mission is to protect abused, neglected, and abandoned children. This position offers an opportunity to request a hybrid work schedule upon the successful completion of onboarding and training. Approval of a hybrid schedule, with up to one (1) remote day, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team. If selected to join us, you will be a key member of a team tasked with supporting the work of division Assistant Attorneys General who provide daily litigation support and legal services for the Oregon Department of Human Services Child Welfare. Apply today and your contributions will make a difference in the lives of one of Oregon’s most valuable resources, our children. What You Will Do (in part) You’ll be entrusted to: Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems. Review docket reports and calendar related hearings. Open, close, and maintain physical and electronic filing systems. Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information. Read, sort, and distribute incoming mail. Create, format, and proofread documents. Respond to requests for general information and provide explanations to visitors and clients. Maintain state cars. Order, distribute, and maintain inventory office supplies.

Requirements

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR An equivalent combination of experience and college coursework or training in a general office occupation.
• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.
• Have and maintain a valid driver’s license.

Nice To Haves

• Demonstrated ability maintaining a professional and friendly composure in an environment with frequent interruptions.
• Experience organizing and prioritizing work duties.
• Experience performing data entry assignments efficiently and accurately.
• Proficient in the use of computers, including Microsoft Office Suite and the ability to learn and effectively utilize specialized software applications.
• Demonstrated effective oral and written communication skills.
• Demonstrated ability to work under pressure with strict deadlines.
• Experience maintaining confidentiality with sensitive case information.
• Ability to work with graphic and potentially upsetting material.
• Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).
• Experience working with and supporting attorneys and other legal professionals or in public service.
• Recent college graduates with critical thinking experience.

Responsibilities

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
• Review docket reports and calendar related hearings.
• Open, close, and maintain physical and electronic filing systems.
• Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information.
• Read, sort, and distribute incoming mail.
• Create, format, and proofread documents.
• Respond to requests for general information and provide explanations to visitors and clients.
• Maintain state cars.
• Order, distribute, and maintain inventory office supplies.

Benefits

• Exposure to a variety of operational areas within the Child Advocacy and Protection Division (for those interested in future advancement opportunity).
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees