Litigation Legal Assistant

Gentry Locke Attorneys•Richmond, VA

5d•Onsite

About The Position

Gentry Locke Attorneys is seeking a litigation legal assistant to join its Richmond office. The legal assistant will collaborate directly with multiple attorneys assisting in all aspects of trial and case management. Prior experience as a legal assistant preferred. Preference will be given to candidates with litigation experience. Responsibilities include, but are not limited to electronic filings, preparing correspondence, opening and maintaining files, scheduling, timekeeping, and client interaction. The successful candidate will be a team player with excellent communication, prioritization, and organizational skills. Demonstrated knowledge of Microsoft Office including Word, Outlook, and Excel is essential. The willingness and ability to learn and expand on current technology skills including versatile cloud apps is required in order to navigate the robust technology package the firm maintains. The firm offers a competitive salary and generous benefits package, a collaborative and inclusive work environment, and the chance to make an impact within a growing firm. If you are a team-player interested in working in a fun, collaborative, and client-focused environment, we invite you to apply. Gentry Locke is a drug-free workplace. For more information about the firm, check out our website!

Requirements

Minimum of two years’ experience as a legal assistant preferred.
High school diploma or GED required.
Must be proficient with Microsoft Office and have the willingness to learn and expand technology skills.
Experience with court filings preferred.
Must have the ability to transcribe legal documents, correspondence and reports from rough draft or dictation.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Excellent proofreading skills required.
Requires interpersonal skills necessary to communicate professionally and follow instructions effectively from a diverse group of clients, attorneys, and staff.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
Ability to operate standard office equipment.

Responsibilities

Opens new files, submits conflict of interest checks, and maintains all client and general files. Conducts periodic review files; partners with file clerk to prepare files for closing.
Electronic filings in state and federal courts.
Establishes and maintains calendar to ensure timely case management.
Processes attorney time entry, proofs timesheets, and edits proformas.
Prepare attorney(s) for client meetings, hearings, depositions, etc., as necessary based on attorney(s) and practice group needs.
Develop and maintain relationships with Court personnel.
Prepares and edits correspondence, memoranda, discovery, and other legal documents.
Screens telephone calls and records messages based on attorney(s) preferences.
Processes incoming mail depending on attorney preference. Ensures all outgoing mail is delivered in order to meet the mail deadline.
Partners with administrative support staff to ensure attorney(s) time entry, invoices, vouchers, reimbursements, and all other required documents are submitted in a timely manner.
Coordinates travel arrangements and processes expense reimbursements.
Responsible for organizing and maintaining files.
Receives clients and visitors in a professional manner.
Provides back-up to other legal assistants.
Observes confidentiality of attorney-client relationship.
Performs other related duties incidental to the work described herein.