Litigation Legal Assistant

Davis Wright Tremaine LLP • Portland, OR

81d

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Litigation Legal Assistant to join our team in our Portland office. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates. Focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements and providing secretarial and administrative assistance as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Requirements

• 5+ years’ experience as a legal secretary or executive assistant required
• Familiarity with law firm billing processes is a plus
• Proficient in Microsoft Office Suite, with strong word processing and computer skills
• Experience with MS365 a plus
• Proofreading, NetDocs and PowerPoint skills desired
• Ability to demonstrate flexibility with competing priorities in a fast-paced environment
• Demonstrate expertise in department-specific topics, procedures and software
• Ability to type 75 wpm on word processing equipment with a high degree of accuracy
• Exceptional organizational skills required
• Ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines
• Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion
• Willing to work in a team-oriented, service environment
• High degree of attention to detail and initiative to learn new skills
• Strong time management skills
• A highly professional demeanor and appearance
• Firm commitment to providing customer service excellence

Responsibilities

• Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing support teams and confirm accuracy of docketing deadlines
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
• Effectively coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time, process and review monthly bills, focusing on client billing
• Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes
• Make travel arrangements and set up conference calls
• Maintain correspondence and other legal documents, both paper form and in electronic format
• Take initiative to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Schedule messenger, overnight delivery or courier services as needed
• Provide assistance to other attorneys and staff on other projects as needed
• Maintain regular and consistent attendance and punctuality

Benefits

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees