Litigation Executive Assistant

Wilson Sonsini Goodrich & Rosati, Professional Corporation•San Francisco, CA

3d•$47 - $63•Hybrid

About The Position

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm has an immediate opening for an Executive Assistant in the Litigation department to join our San Francisco office. This role will support both partners and associates. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. This role is available as a hybrid work schedule.

Requirements

5+ years of litigation experience within a law firm required
Bachelor’s degree or equivalent work experience
Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks
Ability to treat sensitive/confidential information with appropriate discretion
Strong sense of urgency, accountability, flexibility, and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines
Must possess tact, discretion, good judgement, and act with integrity in all situations
Excellent interpersonal, written, and verbal communication skills
Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
Excellent file management skills
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Ability to work overtime as needed

Responsibilities

Interface with clients, firm resources, and vendors on attorneys’ behalf
Book travel
Process expenses
Manage calendars and scheduling
Prepare engagement letters, open new matters, interface with New Business and Conflicts
Prepare basic correspondence such as client letters and memos
Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
Enter, edit, release, and revise attorney time entries
Interface with finance and assist with billing
Set up and maintain document workspaces and serve as file keeper for case matters
Manage email distribution lists for teams and contact information for clients and vendors
Maintain list of court login/passwords and keep admissions up to date
Maintain memberships of bar associations, CLE credits and dues, etc.
Serve discovery and other substantive mailings/submissions
Order Certificates of Good Standing for Pro Hac Vice
Assist with hearing and trial logistics
Handle printing, copying, and binder creation
Process vendor invoices
Prepare audit letters
E-filing experience in state and federal courts is required