Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough • Houston, TX

26d • Onsite

About The Position

Nelson Mullins, an AmLaw 60 firm, is seeking an experienced Administrative Assistant with a background in complex commercial litigation and/or patent/IP litigation to support patent/IP litigation attorneys and staff in our Houston office. Ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment supporting complex intellectual property matters. In this role, you will provide comprehensive administrative and organizational support to attorneys and legal staff within the Housto n office’s patent and IP litigation practice group. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and handling expense reporting. You will assist in preparing, formatting, proofreading, and finalizing legal documents such as pleadings, motions, correspondence, and discovery materials specific to patent and other IP lit igation. Additionally, you will maintain and organize case files—both physical and electronic—by managing exhibits, indexing documents, and maintaining litigation binders. The position also involves supporting attorneys with federal court filings. Professional communication with clients, vendors, and internal departments is essential, along with handling routine administrative tasks such as copying, scanning, data entry, and document management. As the Houston office continues to grow, you will also assist with operational needs and collaborate with other administrative professionals locally and across the firm.

Requirements

• minimum of three years of administrative or legal assistant experience in a law firm
• strong understanding of litigation terminology, processes, and federal court filing procedures
• Proficiency in Microsoft Office Suite—particularly Word, Outlook, Excel, and PowerPoint—as well as experience with document management systems
• exceptional organizational skills
• the ability to prioritize tasks and manage competing deadlines
• excellent written and verbal communication skills
• Attention to detail, accuracy, and confidentiality
• fluency in MS Word, including the use of styles in documents
• the ability and willingness to work on-site in the Houston, TX office

Nice To Haves

• An understanding of patent litigation terminology is a plus.
• Experience supporting patent litigation or intellectual property litigation would be ideal, though not required.

Responsibilities

• managing calendars
• scheduling meetings
• coordinating travel arrangements
• handling expense reporting
• preparing, formatting, proofreading, and finalizing legal documents such as pleadings, motions, correspondence, and discovery materials specific to patent and other IP litigation
• maintaining and organize case files—both physical and electronic—by managing exhibits, indexing documents, and maintaining litigation binders
• supporting attorneys with federal court filings
• Professional communication with clients, vendors, and internal departments
• handling routine administrative tasks such as copying, scanning, data entry, and document management
• assisting with operational needs and collaborate with other administrative professionals locally and across the firm

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed