Litigation Administrative Assistant (Legal)

Feufo•Boston, MA

21h

About The Position

Position Summary: We are seeking a detail-oriented Legal Administrative Assistant to provide critical support to our attorneys. The ideal candidate will ensure smooth administrative operations, including document production, client communication, scheduling, and more. This role offers a dynamic work environment and opportunities for professional growth. Key Responsibilities: Document Management: Prepare, proofread, and format legal documents with accuracy and attention to detail. File documents electronically and distribute correspondence effectively. Scheduling & Coordination: Manage calendars, schedule meetings, reserve conference rooms, and coordinate workflows to meet deadlines. Client Interaction: Serve as a professional and courteous liaison, answering calls, managing messages, and providing relevant information to clients and team members. Billing & Time Management: Assist with time entry, billing processes, and conflict checks. Manage billing files and process client payments. File Organization: Maintain and organize client files, case materials, and administrative documents following firm guidelines. Travel & Expense Management: Arrange travel schedules and process expense reimbursements for team members. Mail & Invoices: Handle incoming and outgoing mail, manage messenger services, and process vendor invoices promptly. Team Support: Provide backup administrative support to other attorneys as needed.

Requirements

Associate’s degree required; Bachelor’s degree preferred.
1–2 years of administrative experience or related work.
Proficiency in Microsoft Office Suite.
Exceptional verbal and written communication skills.
Strong organizational abilities and attention to detail.
Ability to multitask effectively in a team-oriented environment.

Nice To Haves

2–5 years of experience as a litigation legal secretary is preferred.

Responsibilities

Document Management: Prepare, proofread, and format legal documents with accuracy and attention to detail.
File documents electronically and distribute correspondence effectively.
Scheduling & Coordination: Manage calendars, schedule meetings, reserve conference rooms, and coordinate workflows to meet deadlines.
Client Interaction: Serve as a professional and courteous liaison, answering calls, managing messages, and providing relevant information to clients and team members.
Billing & Time Management: Assist with time entry, billing processes, and conflict checks.
Manage billing files and process client payments.
File Organization: Maintain and organize client files, case materials, and administrative documents following firm guidelines.
Travel & Expense Management: Arrange travel schedules and process expense reimbursements for team members.
Mail & Invoices: Handle incoming and outgoing mail, manage messenger services, and process vendor invoices promptly.
Team Support: Provide backup administrative support to other attorneys as needed.