Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough • Charlotte, NC

12d • Onsite

About The Position

Nelson Mullins, an AmLaw 60 firm, is seeking an experienced Litigation Administrative Assistant to join our Charlotte office supporting litigation partners and the Office Managing Partner. This position requires exceptional organizational skills, expert attention to detail, and the ability to maintain the utmost confidentiality. The ideal candidate must thrive in a fast-paced environment, handling tight deadlines and adjusting to unscheduled events that may shift priorities at a moment’s notice. We are seeking a dynamic, detail ‑ oriented Litigation Administrative Assistant to support our attorneys and firm leadership. In this role, you will prepare engagement letters, revise and finalize correspondence and documents, and provide comprehensive billing support, including reviewing accounts receivable and preparing summaries. Strong proofreading skills, attention to detail, confidentiality, and sound judgment are essential. You will oversee email communications, calendars, and scheduling; coordinate meetings and events with internal teams and external clients; and assist with special projects as needed. The ideal candidate is highly organized, proactive, an excellent communicator, and thrives in a fast ‑ paced environment. With over 1,000 attorneys and professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our administrative professionals likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side toward shared goals.

Requirements

• 3-5 years of experience supporting attorneys
• Excellent written and verbal communication skills, with strong writing and editing abilities
• Critical thinking, organization, time management, and leadership skills
• Well-organized, customer-oriented approach
• Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)

Responsibilities

• Prepare engagement letters
• Revise and finalize correspondence and documents
• Provide comprehensive billing support, including reviewing accounts receivable and preparing summaries
• Oversee email communications, calendars, and scheduling
• Coordinate meetings and events with internal teams and external clients
• Assist with special projects as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed