Limited-Term Program Coordinator

Western New Mexico University•Mission, NM

About The Position

Duties Program & Event Support – Assist with coordination of the Artist in Residence and Ceramic Post-Baccalaureate programs, including application processing, onboarding logistics, housing coordination, and general compliance support. Supports the planning and implementation of departmental events, outreach activities, and recruitment initiatives. Support community partnerships and outreach efforts (e.g., Print Fiesta, high school exhibitions) by coordinating logistics and communications. CLAY Festival Support – Assists with the operations, marketing, and logistics for the CLAY Festival in collaboration with program leadership. Provides support in gathering materials for grant applications connected to the festival or departmental initiatives. Student & Academic Support – Provide administrative support for BFA application processing. Assist with student and faculty needs, including procedures, records, advising referrals, and general departmental inquiries. Coordinate studio use scheduling at Chino. Administrative & Compliance Support – Assist with NASAD accreditation documentation and reporting requirements. Support health and safety compliance efforts in coordination with Facilities. Assists in preparation of NASAD audit-related materials and supports adherence to university, state, and federal policies. Financial & Budget Support – Assist with preparing, tracking, and reconciling departmental and program budgets in collaboration with Business Affairs. Communications, Marketing – Assist with developing promotional materials, updating department website content, and maintaining program visibility. Operations – Support departmental communications, meeting coordination, and calendar management. Maintain department records, reports, travel coordination for faculty and visiting artists, and general office operations. Assist with recruiting, hiring, onboarding, and processing student workers. Supports departmental participation in university and community partnerships as assigned. Performs other duties as required.

Responsibilities

Assist with coordination of the Artist in Residence and Ceramic Post-Baccalaureate programs, including application processing, onboarding logistics, housing coordination, and general compliance support.
Supports the planning and implementation of departmental events, outreach activities, and recruitment initiatives.
Support community partnerships and outreach efforts (e.g., Print Fiesta, high school exhibitions) by coordinating logistics and communications.
Assists with the operations, marketing, and logistics for the CLAY Festival in collaboration with program leadership.
Provides support in gathering materials for grant applications connected to the festival or departmental initiatives.
Provide administrative support for BFA application processing.
Assist with student and faculty needs, including procedures, records, advising referrals, and general departmental inquiries.
Coordinate studio use scheduling at Chino.
Assist with NASAD accreditation documentation and reporting requirements.
Support health and safety compliance efforts in coordination with Facilities.
Assists in preparation of NASAD audit-related materials and supports adherence to university, state, and federal policies.
Assist with preparing, tracking, and reconciling departmental and program budgets in collaboration with Business Affairs.
Assist with developing promotional materials, updating department website content, and maintaining program visibility.
Support departmental communications, meeting coordination, and calendar management.
Maintain department records, reports, travel coordination for faculty and visiting artists, and general office operations.
Assist with recruiting, hiring, onboarding, and processing student workers.
Supports departmental participation in university and community partnerships as assigned.
Performs other duties as required.