Lifestyle Director

KW PROPERTY MANAGEMENT AND CONSULTING

About The Position

The Lifestyle Director is a diverse full-time position with the overall responsibility of providing an exceptional level of social activity for community residents through professional planning, organizing, and scheduling communication via newsletter, flyers, website, and meetings. The position is essential to encourage maximum resident participation. Responsibilities include booking and contract administration of rentals, management of rental staff, vendor coordination, and onsite coordination of rentals as needed, as well as management and training of all Front Desk, Concierge, Gate House personnel. The Lifestyle Director also provides management, direction, and leadership, along with the General Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. Job Complexity & Critical Skills Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a key employee between the client, KW Property Management, and internal support staff, the Lifestyle Director must perform the job duties with a view toward projecting a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. Lifestyle Director often play a large role in the creation and programming of both recreational and therapeutic activities. They will often work with other staff to develop and implement programs, but they are responsible for ensuring these programs meet any federal or state regulations and are safe and appropriate for all. The Lifestyle Director is also responsible for the scheduling of events. The position is fundamental to provide superior social activity to the community and includes working closely with the residents and KWPM On-Site staff to facilitate this result. Strong interpersonal, customer service, planning and organizational skills are requited. Below are some of the essential functions of the job:

Requirements

Prior experience in a related position; a minimum of 3-year experience INCLUDING 1 year in a social or recreational program.
Bachelor’s degree
Working knowledge of computer and associated programs; MS Office Suite.
Flexible work schedule to be able to supervise activities and special events according to their planned day and time
Ability to multi-task, set, and manage priorities.
Must possess excellent written, verbal and non-verbal communication skills, creative, caring, able to work under high-pressure situations.
Must be able to plan, implement and evaluate an ongoing activity program.
Must be able to order and maintain the supplies necessary to support the activity program.
Must be able to work within a budget.
Excellent communication and listening skills in order to interact with a diverse and multi cultural population.
Must function in team organized environment.
Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.

Responsibilities

Schedules and organizes complex activities such as meetings, special events, travel, conferences, rentals, department activities or property lifestyle programs with the highest integrity.
Assists in planning events – acquiring entertainment, caterers, decorations or any other requirements necessary to conduct a successful event.
Develop Standard Operating Procedures for the community to ensure service excellence is met.
Assists in coordinating tours.
Ensures room rentals are reserved in accordance with the Association guidelines and rental agreement
Builds a high level of involvement by residents in all activities/special events.
Coordinates special considerations for meeting rooms (ex: room settling, microphones, projection screen, etc.). Maintains a reservation calendar to verify availability of facility areas.
Maintains a registration list for all activities/ classes/events.
Organizes and prioritizes large volumes of information and calls.
Responding to rental inquiries in a timely, effective and proactive manner
Scheduling and providing venue tours of the property by appointment and assist in property orientation for new Residents.
Handles confidential and non-routine information and explains policies when necessary.
Coordinates division of workload with the administrative assistant at the property.
Maintain, update, type, and coordinate account information in computer database
Responsible to work closely with Committee’s and each Committee Chairperson of various activities, clubs and special interest groups (Book Club, wine events, Mah Jongg, Bridge, Art, Photography, etc.).
Assist with gathering quotes & proposals for projects or events for the community.
Provide activities information for the website and newsletters.
Assist in posting all agenda to proper physical locations and to the website.
Responsible for making sure Lynk and KWIC information is kept up to date.
Assists Administrative assistant to make sure that Vendor Packets are processed for all Vendors.
Assists Administrative assistant to monitoring of Vendor License and Insurance Expirations.
Solicits information from the residents of their desires for specific activities and incorporates those into the schedule when feasible.
Takes photographs of classes/activities/special events, which are used on the website to promote additional resident participation.
Creates and coordinates weekly and monthly newsletters.
Assists in evaluating and critiques of activities, monthly.
Prepares a yearly budget for Lifestyle activities and working within guidelines. Responsible for accurate accountability of all activity funds.
Available to residents to answer questions, to consider new ideas and to respond to social activity needs.
Proactively develop and propose solutions to problems and anticipate the needs of members.
Interact with local organizations to network and promote the community.