Lifestyle Coordinator (Part-Time)

FirstService Residential • Clermont, FL

397d • $45,760 - $54,080

About The Position

The Lifestyle Coordinator is responsible for planning and executing a variety of events and activities for residents, ensuring that all aspects from conception to completion are managed effectively. This role involves coordinating events such as festivals, conferences, and social gatherings while adhering to budgets and deadlines. The coordinator will also engage with residents to assess their interests and promote participation in activities.

Requirements

• Associate degree in business or related field from an accredited college or university, or equivalent combination of education and experience.
• Minimum of 1+ year of related work experience as an Activities Coordinator or event planning required.
• Strong entertainment planning background.
• Solid computer skills (Microsoft Word, Excel, mass email, database management, etc.).
• Ability to work with vendors and crews on organizing events in a timely manner.
• Strong administrative background.
• Excellent working knowledge of customer service principles and practices.
• Outstanding interpersonal, office management and communication skills.
• Critical thinking, complex problem solving, judgment and decision making.
• Ability to work independently and be self-driven, with ability to identify, plan and prioritize business opportunities.

Nice To Haves

• Administrative Assistant experience highly preferred.

Responsibilities

• Organize all resident activities, on and off premises, including dances, theme parties, holiday celebrations, movies, card games, exercise programs, etc.
• Conduct an assessment to determine those activities in which the residents would be most interested in pursuing and/or participating.
• Supervise the development of new and existing clubs that reflect the interests of the residents.
• Document resident participation in group and/or individual social/recreational programs.
• Manage all areas of special events, games and entertainment encouraging resident involvement.
• Supervise catering (food and beverage) for functions.
• Supervise decorating and promotions for functions (where needed).
• Supervise all operational and technical requirements related to clubhouse activities such as lighting and sound.
• Coordinate all meetings and use of rooms.
• Schedule shows, holiday parties, special events, etc.
• Keep a calendar of activities for the community.
• Be responsible for overall layout of the publication and distribution of In-House News Publication.
• Responsible for developing and distributing the Property monthly newsletters, advertisement layouts, size of ads and sales.
• Post meeting notices on electronic message boards & bulletin boards.
• Order and display event and show posters.
• Recommend and review policies for association, community and league use of facilities.
• Arrange for athletic events (game management).
• Oversee the activity budget to ensure that costs are maintained within budgetary guidelines.
• Plan special 'theme' days or months around holidays, seasons, or recognized days such as Father's or Mother's Day.
• Solicit and secure sponsorships and support funding from local businesses.
• Assist other departments as directed by Community Association Manager.
• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Maintains, updates, and coordinates resident information in computer database at a minimum monthly.
• Prepares any resident information packages that require Board approval.
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures.

Benefits

• Full supplemental benefits including dental and vision for part-time non-exempt associates.
• Occasional travel may be required to attend training and other company functions.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Associate degree