Executive Administrative Assistant

Trivium • Round Rock, TX

21h • Hybrid

About The Position

Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands, operating in a high-performance, execution-driven environment with approximately 25 team members globally. This role directly supports the founder and is central to executive operations, logistics, and day-to-day execution. The company is seeking a highly proactive Life Manager / Executive Operations Partner to fully own the founder’s daily operational life. This is not a traditional administrative EA role, but rather a position for someone who operates independently, anticipates needs, and ensures all aspects from calendar to logistics and execution are seamlessly managed. The ultimate goal is to enable the founder to focus entirely on scaling the company while operational and executive tasks run smoothly in the background.

Requirements

• 4–6+ years supporting a founder, executive, or leadership team
• Experience in fast-paced startup, agency, or high-growth environments
• Proven ability to operate independently with minimal direction
• Highly independent and proactive
• Execution-focused and fast-moving
• Detail-oriented and organized
• Direct communicator who values efficiency over small talk
• High ownership mindset
• Adaptable to changing priorities
• Advanced calendar and logistics management
• Strong operational coordination and follow-through
• Ability to manage high volumes of tasks and priorities
• Comfortable working with performance metrics and dashboards
• Google Workspace
• Slack
• Standard agency/startup tools
• Comfort using AI tools for productivity and operations

Responsibilities

• Own and optimize the founder’s calendar and priorities
• Anticipate needs and prepare proactively
• Ensure all meetings, logistics, and preparation are handled
• Manage communications and follow-through
• Track projects and deliverables across teams (light project management)
• Pull performance metrics and support operational visibility
• Coordinate across internal stakeholders and contractors
• Execute quickly on priorities communicated throughout the day
• Plan and manage international travel end-to-end
• Coordinate flights, accommodations, and schedules
• Support in-person logistics across locations
• Flexibility to travel with or support the founder as needed
• Manage expenses, documentation, and bookings
• Coordinate vendors and operational needs
• Maintain systems, organization, and structure
• Ensure nothing falls through the cracks
• Leverage AI tools to improve efficiency, workflows, and execution
• Help implement systems that scale founder productivity

Benefits

• PTO
• relocation support
• long-term phantom equity potential
• Paid travel

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed